Working Title: Executive Administrative Assistant
Job Class: Executive 2
Agency: Health Department
Job ID : 93312
Location : St. Paul
Telework Eligible : Yes / Hybrid
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously.
Date Posted : 04/04/2026
Closing Date : 04/10/2026
Hiring Agency: Minnesota Department of Health (MDH)
Division/Unit : Executive Office / Office Support Staff
Work Shift/Work Hours : Day Shift / 8:00 a.m. - 4:30 p.m.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $26.12 - $36.23 / hourly; $54,538 - $75,648 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : Executive Offices
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Exciting Opportunity: Executive Support Specialist in the Minnesota Department of Health!
Are you a dynamic, highly organized professional eager to play a pivotal role in contributing to health of Minnesotans and supporting high-level leadership? Join the Minnesota Department of Health as an Executive Support Specialist and be the behind-the-scenes hero ensuring seamless operations for the Commissioner's Office. This is your chance to work in a fast-paced, mission-driven environment where your administrative expertise makes a real impact on the health and well-being of Minnesotans!
As a key member of the executive team, you will:
Provide high-level executive support for senior leadership (i.e. Deputy Commissioner, Chief of Staff and Assistant Commissioners).
Liaison and Communicate as the primary point of contact for internal/external stakeholders.
Maintain confidentiality and discretion with professionalism.
Assess urgent or complex issues
The Telework Policy (https://mn.gov/mmb-stat/policies/1422-telework.pdf) exempts employees who live more than 50 miles from their primary work location from the 50% in-office requirement to help the State of Minnesota benefit from top talent in every corner of the state.
MDH relies heavily on grant funding, in addition to state appropriated dollars. As an agency, we continually monitor funding levels and navigate some degree of uncertainty to grant cycles and the impact of the grant funding on program priorities. This position is currently funded and approved to be filled. While the position is funded, at this time, future funding is dependent on the continuation of our funding sources. The Minnesota Department of Health works proactively to sustain programs and maintain our workforce, to avoid reductions in force to the very best of our ability. In the event of a loss of funding resulting in a necessary workforce reduction, that process is governed by our collective bargaining agreements and compensation plans.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Three (3) years of executive assistant or office administrator experience supporting multiple managers.
This experience must include:
Effective communication skills including the ability to draft, review and edit correspondence.
Skill in using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.
Advanced proficiency in the use of technology and business software such as Microsoft Office Suite, SharePoint, multi-line phones, and video conferencing.
Proven experience in high-level administrative support or executive assistance.
Minimum Qualifications to be assessed during the interview process:
Strong interpersonal skills with the ability to build relationships across diverse stakeholders.
Demonstrated ability to handle sensitive/confidential information with discretion.
Ability to work independently, prioritize tasks, and adapt to changing demands.
Variety of experiences working effectively with others from different backgrounds and cultures.
A Business Administration or related degree will substitute for experience as follows: Doctorate degree may substitute for two years of experience; master's degree may substitute for 18 months of experience; bachelor's degree may substitute for one year of experience; associate degree may substitute for six months of experience.
Preferred Qualifications
Two (2) years of experience supporting C-Suite executives (CEO, CFO, COO, or CIO) in a government or large organizational setting.
Knowledge of the MDH's organization structure, policies and procedures, mission and goals, legislative process, program budgets, as well as laws and regulations governing department functions and personnel.
Knowledge of government or public sector administration procedures (e.g. legislative processes, state government policies, and inter-agency communications).
Technical proficiency in office technology, including desktop support and network access coordination.
Familiarity with the broader public health and government ecosystem.
Additional Requirements
This position requires successful completion of a background check and employment reference check.
Under U.S. Citizen and Immigration Services regulations, the successful candidate must be able to accept work in the U.S. by the day employment begins. This agency is unable to offer H-1B sponsorship.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
