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Office and Administrative Specialist, Senior

State of Minnesota • Lino Lakes, MN • 2h ago

Job Class: Office and Administrative Specialist, Senior

Agency: Corrections Dept

Job ID : 93315

Location : Lino Lakes

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 04/04/2026

Closing Date : 04/10/2026

Hiring Agency : Department of Corrections

Division/Unit : Health, Recovery & Programming

Work Shift/Work Hours : Day Shift/8:00 am - 4:30 pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

Classified Status : Classified

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position exists to support the mission of nursing services - Partnering in Health and Well Being. This position assists in the development, implementation and maintenance of office procedures and work systems to ensure timely delivery of nursing and medical services to the incarcerated population. This position is delegated work as the coordinator for all special duty utilization review requests, authorizations and appointment coordination. This position works with contracted medical vendor and specialty consult providers to provide timely, efficient and effective medical services to the incarcerated population.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held .

Knowledge of and experience using medical terminology to develop and maintain accurate medical records, transcribe dictation and proofread transcribed medical reports.

Data entry skills sufficient to access and update Department of Corrections (DOC)-specific databases and other computer systems to gather and report data.

Word processing skills sufficient to prepare documents and reports.

Spreadsheet skills sufficient to develop, design and manipulate spreadsheets.

Customer service skills sufficient to provide prompt, courteous and accurate information to incarcerated individuals, staff, and county officials on the phone, through email and other written correspondence.

Preferred Qualifications

The following qualifications are strongly desired of applicants seeking consideration for this position:

Associate's degree or higher.

Experience working in a medical office setting.

Experience working in a correctional or secured setting.

Experience using an electronic health record (EHR) system.

Physical Requirements

The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Katie Wynn ( Katie.Wynn@state.mn.us ).

Additional Requirements

The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.

Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.

New employees will be fingerprinted within the first 30 days of employment.

The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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