Academic Administrative Assistant

University of Pittsburgh • Pittsburgh, PA • 11h ago

David C. Frederick Honors College-Dean - Pennsylvania-Pittsburgh - (26001845)

The David C. Frederick Honors College is searching for an academic Administrative Assistant to provide essential operational and administrative support to the Chancellor's Scholars Program within the David C. Frederick Honors College (FHC) at the University of Pittsburgh. This position ensures the smooth execution of all recruitment activities targeting high-achieving students from top-tier public and private high schools across the country. The incumbent plays a critical supporting role in coordinating communications, managing logistics, maintaining data systems, and producing materials that advance the FHC's goal of attracting exceptional scholar talent to the Chancellor's Scholars cohort.

Required - Associate's degree or equivalent combination of education and experience. Minimum of three to five years of administrative, office support, or higher education experience.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace. Strong written and verbal communication skills with a professional and welcoming demeanor. Excellent organizational skills with the ability to manage multiple priorities and deadlines simultaneously. Strong attention to detail and accuracy in data entry, correspondence, and materials preparation.

Preferred- Bachelor's degree in a related field. Experience in an honors college/program, university admissions, recruitment, or student affairs office. Familiarity with CRM or student information systems (e.g., Slate, PeopleSoft, Salesforce). Experience coordinating events or campus visits in a higher education setting.

Job Summary

Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions

Recruitment Coordination & Logistics: Coordinate scheduling and logistical arrangements for recruitment related travel, including booking flights, ground transportation, hotels, and conference registrations for recruitment fairs and high school visits. Prepare and assemble comprehensive travel packets and school-visit briefing materials for the recruiter prior to each trip, including student prospect profiles, school counselor contacts, and relevant demographic data. Ensure all recruitment events, campus visit days, and internal meetings are accurately scheduled and confirmed. Process travel reimbursements, expense reports, and procurement requests. Communications & Correspondence: Manage the recruitment email inbox, routing inquiries appropriately and responding to routine requests in a timely and professional manner. Prepare and distribute mass mailings of recruitment materials. Serve as a first point of contact for prospective students and families reaching out to the FHC regarding the Chancellor's Scholars program. Campus& Event Support: Coordinate all on-campus recruitment visit logistics, including developing and distributing itineraries for prospective students and their families, reserving venues, arranging catering, and liaising with campus tour guides. Prepare welcome packets, name badges, and informational materials for on campus visit days and recruitment events hosted by the FHC. Marketing & Materials: Maintain and organize a current inventory of all printed and digital recruitment materials, reordering and updating inventory as needed. Support social media content coordination by preparing draft posts, scheduling content, and tracking engagement metrics under the guidance of the FHC office of Marketing and Communications.

Physical Effort

Must be able to sit and/or stand for prolonged periods of time. Must be able to lift /carry up to 20lbs.

Assignment Category: Full-time regular

Job Classification: Staff.Administrative Assistant IIIJob Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification: N/A

Work Schedule: M-F 8:30am-5:00pm

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $46,300-$49,950 annually

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable

PI283564060

Similar Jobs

Enterprise Sales Manager (ESM)

Regus Management Group LLC • Pittsburgh, PA • 44min ago

Management & Administrative

Reference #: 47980 Enterprise Sales Manager About the company IWG is the global operator of leading workspace providers with 3,400 locations across 128 countries. Our companies help more than 2.5 million people and their...

44min ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Bethel Park, PA • 58min ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

58min ago

Go to Apply

Sr Manager, Product Marketing

Anywhere Real Estate • Pittsburgh, PA • 6h ago

Management & Administrative

Senior Manager, Product Marketing - Strategic Partnerships + New Services About the Role As Senior Manager, Product Marketing , you will lead go-to-market strategy and marketing activation for an integrated value proposi...

6h ago

Go to Apply

Senior Marketing Program Manager

ThermoFisher Scientific • Pittsburgh, PA • 6h ago

Management & Administrative

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description The Senior Marketing Programs Manager is a critical marketing role at Thermo Fisher Scientific and works with a cross-functional team that...

6h ago

Go to Apply

Project Manager - Operational Excellence

Mitsubishi Electric Power Products, Inc. • Pittsburgh, PA • 7h ago

Management & Administrative

Powering Continuous Improvement Through Operational Excellence! MEPPIs Service Center Division (SCD) is seeking a results-driven Operational Excellence Project Manager to lead initiatives that improve operational efficie...

7h ago

Go to Apply

In-Home Sales Consultant

Refloor • Pittsburgh, PA • 9h ago

Management & Administrative

In-Home Sales Consultant - No Experience Needed, We'll Train You! Ready to ditch the desk and get paid what you're actually worth? Join Refloor, the fastest-growing flooring company in America, where your personality, hu...

9h ago

Go to Apply

AI Enablement and Quality Engineer - Senior Manager

PwC • Pittsburgh, PA • 10h ago

Management & Administrative

Specialty/Competency: IFS - Information Technology (IT) Industry/Sector: Not Applicable Time Type: Full time Travel Requirements: Up to 20% At PwC, our people in information technology operations focus on managing and ma...

10h ago

Go to Apply

Customer Service Representative

Beacon Hill Staffing Group • Cheswick, PA • 16h ago

Management & Administrative

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Reputable logistics company in search of a Customer Service Representative to join their team for 6 months on a temporary b...

16h ago

Go to Apply

Employee Benefits Account Manager

First National Bank • Pittsburgh, PA • 16h ago

Management & Administrative

Reference #: 2026-00072 Primary Office Location:626 Washington Place. Pittsburgh, Pennsylvania. 15219. Join our team. Make a difference - for us and for your future. Position Title: Insurance Team Lead Business Unit: INS...

16h ago

Go to Apply

Project Manager (Power Industry)

GANNETT FLEMING INC • Pittsburgh, PA • 21h ago

Management & Administrative

Reference #: GAFLUS202613779EXTERNALENUS What You Will Do: GFT is seeking a Project Manager to join our team in Charlotte, NC, St. Louis, MO, Pittsburgh, PA, Marlton, NJ, Roanoke, VA, Phoenix, AZ, Chicago, IL or Remote....

21h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.