Exempt-M
Richmond Hill, NY, US
Salary Range: $92,500.00 To $100,000.00 Annually
Outreach Development Corporation
Outreach is a non-profit organization that helps people address the issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training and tools to build healthy lives . Our mission is to inspire individuals and families to achieve a life of unlimited potential. For more information, please visit www.opiny.org.
Position: Staff Accountant, Finance Department - Richmond Hill Corporate Office
This position reports to the Sr. Director of Finance, and is responsible for overseeing the daily accounting operations of a non-profit behavioral health organization, ensuring compliance with OASAS, federal, state, and local regulatory requirements. This role manages general ledger integrity, financial reporting, grant accounting, and audit preparation, while supporting the organization's mission in mental health and substance use services.
The Accounting Manager plays a key role in maintaining strong internal controls, ensuring accurate and timely reporting, and supporting funding requirements including OASAS Consolidated Fiscal Reports (CFR) and other regulatory submissions.
Job Scope - Key Responsibilities
Financial Management & Reporting
Oversee and manage the general ledger, ensuring accuracy and completeness of all financial transactions
Prepare monthly, quarterly, and annual financial statements (internal and external)
Perform account reconciliations, including bank, prepaid, accruals, and intercompany accounts
Lead month-end and year-end close processes
Analyze financial results and provide variance explanations to leadership
Grant & Fund Accounting (OASAS & Other Funding Sources)
Manage accounting for restricted and unrestricted funds in accordance with grant requirements
Monitor OASAS funding, including deficit funding and budget vs. actual tracking
Prepare and support submission of:
OASAS Consolidated Fiscal Reports (CFR)
Grant budgets and financial reports
Ensure compliance with SAMHSA, HRSA, and other funding agency requirements as applicable
Track program-level expenses and allocations in accordance with funder guidelines
Audit & Compliance
Coordinate annual external audit and act as primary liaison with auditors
Prepare audit schedules, workpapers, and supporting documentation
Ensure compliance with:
GAAP for non-profits
Uniform Guidance (2 CFR Part 200) , if applicable
NYS regulatory requirements (OASAS, OMH, etc.)
Support preparation of IRS Form 990 and related filings (e.g., CHAR 500)
Maintain and enforce internal controls and accounting policies
Accounts Payable, Receivable & Cash Management Oversight
Supervise AP and AR functions, ensuring timely processing and accuracy
Monitor cash flow and assist with cash management strategies
Review vendor payments and ensure compliance with internal approval policies
Oversee billing and collections, including Medicaid/insurance-related receivables if applicable
Systems & Process Improvement
Manage and optimize financial systems (e.g., Sage Intacct or equivalent)
Identify and implement process improvements to enhance efficiency and accuracy
Support system integrations (e.g., payroll, EHR, grant systems)
Develop and maintain documentation for accounting procedures
Team Leadership
Supervise and mentor accounting staff (staff accountants, AP/AR, clerks)
Establish performance expectations and support professional development
Foster a collaborative, accountable, and mission-driven team environment
Qualifications
Bachelor's degree in accounting, Finance, or related field required
CPA or Master's degree preferred
Minimum 5-7 years of progressive accounting experience, including supervisory experience
Experience in non-profit accounting required
Experience with OASAS funding, CFR reporting, or behavioral health organizations strongly preferred
Knowledge & Skills
Strong knowledge of:
Non-profit GAAP and fund accounting
Grant compliance and reporting
Financial audits and internal controls
Experience with accounting systems (e.g., Sage Intacct, QuickBooks, or similar)
Advanced Excel skills
Strong analytical, organizational, and problem-solving abilities
Ability to manage multiple deadlines in a fast-paced, regulated environment
Key Competencies
Attention to detail and accuracy
Strong leadership and team development skills
Effective communication with finance and non-finance stakeholders
High level of integrity and accountability
Ability to operate both strategically and hands-on
Position Status
This is a full-time exempt position. Exempt employees are defined as employees who, based on duties performed and manner of compensation, shall be exempt from the Fair Labor Standards Act (FLSA) minimum wage and overtime provisions. Exempt employees are salaried and expected to work any hours above and beyond their regular schedule necessary to ensure completion of all tasks in a timely manner.
Work Environment
Non-profit behavioral health setting supporting mental health and substance use programs
Hybrid or on-site depending on organizational needs
May require extended hours during audit and reporting periods
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any position. Employees may be requested to perform job-related tasks other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
Outreach is an equal opportunity employer. The agency does not discriminate on the basis of race, color, gender, socio-economic status, marital status, national or ethnic origin, age, religion or creed, disability, or political or sexual orientation. Diversity is celebrated as a strength at Outreach.
