Apply for Job Job ID371037 LocationTwin Cities Job FamilyFinance Full/Part TimeFull-Time Regular/TemporaryRegular Job Code8221AA Employee ClassCivil Service Add to Favorite Jobs Email this Job About the Job Recruitment Title: Accounts Payable Specialist I Job Classification: 8221AA - Fin Pro 1-Accounts Payable Work environment: This hybrid position is based on the Twin Cities campus. For those located in the metro area, a minimum of three days per week in the office is expected. Internal and external applicants located near other UMN system campuses and across the State of Minnesota may also be considered, and we encourage all interested candidates to apply. Occasional travel to the Twin Cities campus may be required for events and all-staff meetings. Out of state candidates must be willing to relocate to Minnesota at their own expense. Position Overview: The University of Minnesota seeks an Accounts Payable Payable Specialist I to support our Financial Operation Center department within the Controller's Office. The Accounts Payable Specialist I is responsible for performing general and routine accounts payable activities in support of a portfolio of Resource Responsibility Centers (RRCs) in the Finance Operations Center (FinOps). The Accounts Payable Specialist I communicates with other FinOps teams as needed, finance professionals across the University, and suppliers outside the University to ensure appropriate and timely support for RRCs. To succeed as an Accounts Payable Specialist I, you should be professional, a team player, and attentive while being detail-oriented. You must be comfortable with using technology such as TeamDynamix (TDx) and Google Suite and excel at both verbal and written communication. Most importantly, as an Accounts Payable Specialist I should have a genuine desire to meet the needs of others across the institution. You will report to the Accounts Payable Supervisor. Job Responsibilities with % of time: Accounts Payable - (65%) Under general supervision, process payments to suppliers: For a portfolio of RRCs, receives and uses information from service requests to prepare and process payments. Following University standard policy and procedure: Conducts research and uses information and requests received to complete the entry of vouchers into the Enterprise Financial System (EFS) accounts payable module Conducts research and uses information and requests received to process check requests and special handling of checks, invoice digitization and documentation, internal sales, receiving against purchase orders as needed, and payment reconciliation. Conducts research and uses information and requests received to process expense reports in the Expenses module of EFS only in those cases allowable by policy and the supporting guidance from the Tax Management Office. Collaborates with accounts receivable specialists to process process transactions related to returned goods and credit memos. Reviews service requests for vouchers and expense reports and identifies and resolves complex irregularities. Identifies transactions, policy, or system challenges that require escalation to ensure successful resolution and accurate transaction entry. Understands, explains, interprets, and applies university accounts payable policy to various and complex scenarios. Review and analyze service requests submitted by departments using experience or knowledge base, evaluate application of chartstrings, and ask clarifying questions in order to complete the transaction. Works with Requesters to collect supporting documentation and completes check requests, special handling requests, payment forms and other supporting documentation as defined by policy. Works with Requesters to make requests to change / update the supplier file. Monitors transactions created to ensure the activity is fully processed, routed through the approvals process, addresses exceptions from match processes, and ensures budget exceptions are monitored and addressed. Ensures supporting documentation is provided or created, such as receipts for PCard activity and invoices or check request forms for supplier payments. Review and analyze spreadsheets submitted and process for mass transaction upload. Review, analyze, and process moderately complex service requests containing multiple invoices and/or multiple suppliers. Corporate Card Reconciliation (10%) Runs reports and provides support to FinOps colleagues to ensure expense reports are entered correctly, system errors or exceptions are identified and addressed, and non- standard discrepancies are mitigated. Collaborates with accounts receivable specialists to process unallowable expense transactions as needed (PCard-related). Unit Support (10%) Supports the strategy of the Finance Operations Center by assisting in the production and review of supporting data. May include analysis of financial data, ITSM data, and other sources. May support the preparation of ad hoc financial reports to support portfolios of RRCs. Runs and maintains reports from systems such as TeamDynamix and the Enterprise Financial System to support their FinOps team and lane in daily operations including but not limited to PCards ready to reconcile. Professional Development (10%) May provide content to training manuals and procedures for the Finance Operations Center. Identifies and participates in opportunities for cross-training across Finance Operations Center functions to maintain adequate coverage of all functions. Completes professional development, education, and training activities, consistent with managing the responsibilities of the position. Completes continued learning and development appropriate to work duties and for the pursuit of individual, unit, and institutional success. Participates in staff development based on individual need including ongoing skills training, DEI development, professional learning, service & scholarly activity, and engagement & well-being. As an individual contributor, models UMN dedication to crafting an inclusive work environment and encouraging a caring culture. Other duties as assigned (5%) Qualifications Required Qualifications (please document on resume): BA/BS degree or a combination of related education and proven work experience equal to four years. Ability to interact with standard technology platforms (e.g., chat, word processing, data entry, email, internet browsing). Ability to run reports, understand data, and make recommendations based on analysis of data. Ability to find solutions to modestly technical or operational problems. Ability to work both independently and in a team environment. Ability to detect problems and report information to appropriate personnel Ability to communicate clearly and concisely in both written and verbal settings Preferred Qualifications (please document on resume): Knowledge of university policies and procedures involving accounts payable. Experience in a public accounts payable setting Pay and Benefits Pay Range: $22.24 - $27.84; depending on education/qualifications/experience Time... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.
