Administrative Assistant

Arrowleaf • Golconda, IL • 11h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13386753

::: {pasted="true"} Job Title:Administrative Assistant :::

Home Office:Pope County Developmental Services (PCDS)

Area of Focus:Developmental Services

Program(s):Community Integrated Living Arrangement (CILA) helps adults living with intellectual and/or developmental disabilities build well-being by providing them with a living arrangement where 8 or fewer unrelated adults live together with 24/7 support and access to individualized habilitation services under the direction of a community support team.Community Day Services program (CDS) - helps adults living with intellectual and/or developmental disabilities develop and enhance daily adaptive living skills and economic self-sufficiency through out-of-home training designed to foster appropriate behavior, greater independence, and personal choice.

Immediate Supervisor:Developmental Services Senior Director - Donna Stone\

Hours of Work:Full-time 40 hours/week. CILA on-call rotation.

FLSA Classification:Non-exempt

[Administrative Assistant]{pasted="true"}Minimum Qualifications: High School education or GED equivalent required, associate\'s degree in human services or related field is preferred. Prefer two to five years experience working with persons with Developmental Disabilities. Must be DSP certified within 6 months of hire.

[Administrative Assistant]{pasted="true"}Skills & Competencies:Must have strong computer skills and excellent paperwork and organizational abilities. Ability to relate well to staff as the developmentally disabled. Ability to communicate effectively orally and in writing. Ability to participate in support staffing, as needed. Ability to shop for residential sites, PCDS (grocery and supplies). Ability to complete expense authorizations. Ability to complete monthly CDS billings and submit fast track invoices. Ability to complete social security and redeterminations.

[Administrative Assistant]{pasted="true"}Special Requirements:Must be 21 years of age. Maintains a valid drivers license and vehicle liability insurance. Operates agency vehicles and personal vehicles while conducting agency business in a safe and lawful manner at all times. Maintain First Aid & CPR certification. Must complete required registry clearances and criminal fingerprint background checks. Travel to agency sites when appropriate. Participates in after hours and day call crisis rotation. Must pass training to become authorized to pass medications. Is backup coverage for DSP/R shift work. Lift a minimum of 50lbs unassisted and be able to lift 195lbs with assistance, either with peer assistance or mechanical (Hoyer lift).

[Administrative Assistant]{pasted="true"}Leadership & Role Expectations:This is a management-level position responsible for leading staff, overseeing daily program operations, and ensuring consistent compliance with agency policies and regulatory requirements. The role provides strong administrative and operational oversight, including documentation, billing, reporting, and coordination of staffing and program needs, while maintaining a focus on safety, quality of care, and ethical service delivery. In addition to administrative responsibilities, this position supports the team through hands-on involvement as needed, clear and professional communication, and collaboration with staff, families, and stakeholders. Success in this role requires strong organization, accountability, reliability, and the ability tobalance leadership duties with direct program support.

[Administrative Assistant j]{pasted="true"}ob duties include, but not limited to:

Oversees the acquisitions, shopping, distribution, and storage of supplies for all of Developmental Services (except JCDS).

Will complete CDS billing monthly for PCDS.

Will complete all 31u billing, 31c billing and vocational bi-weekly billings.

Will be responsible for monthly invoice billings.

Facilitates and assists with Representative Payee duties as needed or as assigned.

Treats customers (individuals served, families, co-workers, other providers, state officials and consultants) with respect, courtesy and tact.

Provides and Coordinates medical appointments for residents.

Provides crisis intervention to stabilize a consumers condition by utilizing short-term crisis intervention techniques and/or referral to other support services and provides support/direction to other staff (on-call rotation).

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