Job Description
Position Summary
The Mountain Sentinels network within the Warner College of Natural Resources is seeking an Administrative and Moving Mountains Summit Planning Manager to coordinate administrative processes that advance global mountain sustainability initiatives funded by the National Science Foundation. This position will support administrative processes including travel logistics, budget functions, and administration of contracts, stipends, and agreements for internal, domestic, and international partners. It also provides essential support for network activities, including fellowships, planning meetings, and general program coordination.
This position is within the Department of Ecosystem Science and Sustainability (http://warnercnr.colostate.edu/ess/) . For more information on the Mountain Sentinels Network, please see here: Mountain science in action - Mountain Sentinels (https://mountainsentinels.org/)
For full consideration, applications must be received by 11:59 pm (MT) April 6, 2026.
Essential Job Duties
Assist with transition between project manager and administrative coordinator
Review key processes, workflows, and tools
Facilitate team meetings and introduction
Provide guidance and education on existing Mountain Sentinels projects, duties, and processes
Global coordination team liaison
Attend planning meetings, report across teams
Develop communications with conference participants in coordination with Lydia's administration team
Manage or coordinate external communications and web communications as necessary
Moving Mountains Summit financial coordinator and administrative support
Coordinate and support high-level financial agreements, contracts, stipends, honoraria, and transactions between CSU and external vendors in regards to the Moving Mountains Summit.
Directly support conference organizers with administrative and financial tasks, including budget tracking, working with the WCNR budget office
Cooperate with administrative coordinator to coordinate travel through CSU and foreign travel agents
On the ground support during Summit in Nanyuki
Financial reporting and reconciliation after the Summit
NSF reporting summary after the Summit
Conditions of Employment
Colorado State University may conduct background checks on final candidates.
Supervision
Position does not supervise.
Minimum Qualifications
Bachelor's degree in business administration, education, sustainability or related field
1-3 years of administrative or project management experience
Demonstrated experience in core administrative functions, including scheduling, correspondence management, budget tracking, procurement, and support of research or grant-related activities
Strong written and verbal communication skills
Proficiency in Microsoft Office and Google Workspace (Word, Excel, Outlook, etc.)
Experience working in a complex or regulated environment
Demonstrated commitment to cross cultural communication
Demonstrated high level of organization, attention to detail, and ability to manage multiple tasks and deadlines in a fast-paced environment
Preferred Qualifications
Familiarity and compliance with CSU and NSF financial systems, software, and processes
Familiarity with Mountain Sentinels Core Values, processes, goals, and organization systems
Experience with international travel planning
Cross-functional team coordination
Global stakeholder liaison & relationship management
Facilitation and follow-up reporting
Experience with on-site event coordination and logistics
Experience with participant communications
Experience with cross-cultural communication
Financial & Administrative Management
Contract and vendor management
Application Instructions
Please submit:
(1) A cover letter expressing your interest in the position and highlighting your qualifications for the position
(2) Your CV or resume
Salary Range
$25-$35
Required Application Documents
To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
Cover Letter, Resume/CV
Employee Benefits
Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (http://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator. (http://hr.colostate.edu/total-compensation-calculator/)
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The @type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
EEO
Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.
Prospective Employees, click here to learn more about CSU's perks and purpose. (https://hr.colostate.edu/prospective-employees/)
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