Executive Assistant, Global Specialty

The Hartford • Hartford, CT • 4h ago

Exec Asst - DE09BN

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

As an Executive Administrative Assistant to the Chief Underwriting Officer (CUO), you will serve as a strategic partner to the executive team, ensuring seamless operations and enabling leaders to focus on driving the organization's vision and growth. This role requires exceptional professionalism, discretion, and the ability to manage complex priorities in a dynamic, fast-paced environment. The ideal candidate will have extensive experience supporting C-suite executives and a proven ability to anticipate needs, solve problems proactively, and represent the executive office with the utmost integrity.

Responsibilities:

Calendar Management: Manage an extremely active calendar for the CUO, including appointments; filter and prioritize meetings and phone calls; proactively engage with others with minimal oversight. Work closely and effectively with the CUO to keep them well-informed of upcoming commitments and responsibilities and ensure full preparation for meetings.

Communication : Prepare and coordinate materials for meetings of significance (i.e. externa/internal presentations, Board Meetings, etc.). Communicate on behalf of the CUO, providing effective and accurate updates, presentations, and announcements within and outside the organization leveraging the most efficient and effective technologies.

Operational Efficiency : Establish and maintain executive routines, tracking key initiatives, deliverables, and deadlines for the executive team. Serve as a liaison between the CUO, executives and senior leaders, ensuring timely follow-through and execution of strategic priorities. Oversee domestic and international travel arrangements, including itineraries, logistics, and expense reporting in compliance with company policies. Partner with event planning teams to coordinate executive events, including on-site support as needed.

Reporting, Presentation & Document Management: Prepare and edit presentation materials and ensure availability. As needed, produce ad hoc reports and manage special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations).

Confidentiality and Discretion : Handle highly sensitive information and matters at the C-level and Senior Leadership with a mature, sophisticated approach to information security, data privacy, and confidentiality-exercising sound judgment, tact, and discretion while recognizing time-sensitive implications.

Relationship Building : Build rapport and relationships with domestic and international employees and all functional partners, as well as the administrative assistant community representing the executive office with professionalism. Develop best practices for other administrative staff within Global Specialty and serve as a leader and role model within that administrative community.

Qualifications:

8+ years of progressively responsible administrative or executive support experience, including direct support to senior executives (SVP/EVP or equivalent).

Demonstrated experience managing highly complex executive calendars, travel, and expenses in a fast-paced, high-visibility environment.

Proven ability to operate with high autonomy, sound judgment, and minimal direction.

Exceptional organizational, prioritization, and problem-solving skills.

Experience handling highly sensitive and confidential information with discretion and professionalism.

Strong executive presence, emotional intelligence, and the ability to influence and partner effectively across senior leadership and enterprise stakeholders.

Advanced proficiency with Microsoft 365 tools (Outlook, Teams, SharePoint, PowerPoint, Excel).

Ability to thrive in a fast-paced, high-visibility, and confidential environment.

This role will have a Hybrid work schedule, with the expectation of working in the Hartford, CT office three days a week (Tuesday through Thursday).

Compensation

The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:

$83,200 - $124,800

Equal Opportunity Employer/Sex/Race/Color/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age

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