Details
Open Date 03/04/2026
Requisition Number PRN44400B
Job Title Graduate Student Coord II
Working Title Graduate Student Coord II
Career Progression Track E
Track Level
FLSA Code Professional
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday through Friday 8am- 5pm with an hour lunch. CVEEN is participating in campus telecommuting program with one day working remotely.
A rare evening or weekend event participation if additional department staff support is needed.
VP Area Academic Affairs
Department 00058 - Civil and Environmental Engin
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range 45,450 to 55,000
Close Date 04/30/2026
Priority Review Date (Note - Posting may close at any time) 03/16/2026
Job Summary
The Department of Civil & Environmental Engineering invites applications for the position of Graduate Coordinator II. We are seeking a highly organized, service-oriented professional who is passionate about supporting student success and fostering a collaborative academic environment.
In this role, the Graduate Coordinator will serve as a primary resource for graduate students pursuing degrees in Civil & Environmental Engineering, Construction Engineering, and Nuclear Engineering. The successful candidate will provide knowledgeable guidance to students and faculty on university academic policies and procedures, helping students make informed decisions and progress successfully toward degree completion.
The ideal candidate is detail-oriented, approachable, and committed to delivering exceptional service while managing complex processes with accuracy and professionalism.
An competitive salary and excellent benefit package is included:
14.2% employer retirement contribution (automatic and immediately vested)
Paid parental leave (in addition to FMLA )
11 paid holidays per year plus monthly vacation accruals
Excellent, affordable health insurance options through the University of Utah health system
Tuition reduction for employees and family members
Options for short-term and long-term disability insurance, life insurance, and HSA / FSA savings plans
Free public transportation pass
A full list of benefits can be foundhere
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Come build your career with us!
Responsibilities
This position assists the following degrees within the department: MS & PhD in Civil & Environmental Engineering, Online MS in Construction Engineering (new fall 2025), and MS & PhD in Nuclear Engineering. A list of key responsibilities include:
Guide graduate students from admission through graduation, coordinating records, programs of study, and academic milestones to support timely and successful degree completion.
Manage graduate admissions processes, including application review coordination, communication with graduate committees, admission paperwork and on boarding processes for student when they arrive to campus.
Partner with faculty to ensure exams, defenses, and advising processes are getting completed, while fostering productive student-faculty relationships within programs.
Interpret, communicate, and implement university policies and degree requirement updates, ensuring accurate advising and compliance with institutional standards.
Serve as a liaison between the department and the Graduate School, acting as a trusted resource for graduate students and faculty.
Support curriculum and graduate committee processes by coordinating feedback, evaluations, and program-level communications.
Enhance the graduate student experience through recruitment initiatives, orientation, mentoring programs, and professional development and community-building events.
Engage in campus-wide professional development communities and departmental initiatives, contributing to continuous improvement while expanding professional expertise.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the position.
Minimum Qualifications
Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience).
2 years' of related experience.
Demonstrated human relations and effective communication skills
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non-Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
