Academic Admin Coordinator

Texas Tech University • Lubbock, TX • 2d ago

44263BR

Extended Job Title:

Position Description:

Provide office services by implementing administrative systems, and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Requisition ID:

44263BR

Travel Required:

Up to 25%

Major/Essential Functions:

Administrative Support to the Deans Leadership Team

Coordinate and prepare agendas, notes, and follow-ups for Associate/Assistant Deans and Deans Team meetings in partnership with the Executive Assistant to the Dean. Manage and facilitate internal communications on behalf of Associate/Assistant Deans and department leadership to ensure clear, timely, and consistent information sharing.

College Administrative Coordination.

Provide scheduling and logistical support for the College of Education Dean, Associate Deans, and Assistant Dean. Support departments in the curriculog process. Monitor college and university committees to ensure college coverage of committees, full representation, and reporting. Serve as a liaison for Associate/Assistant Deans with college wide committees, and maintain the official record of College committees and Faculty Council, by communicating regularly.

Finance and Budget Support.

Monitor, reconcile, and track Associate Dean budget accounts, ensuring responsible stewardship of funds and financial reporting to support informed decision-making. Coordinate travel and purchasing functions with College accountants for expenses linked to Associate Deans offices and college level initiatives.

Leadership.

Develop onboarding materials for college staff in partnership with Staff Council. Coordinate and deliver training for new Department Business Coordinators and administrative staff to ensure consistency in administrative practices across departments.

Strategic Planning

Support Dean, Associate Deans, and Assistant Dean in advancing strategic plans, initiatives, and progress reporting. Facilitate communication and alignment among academic units, leadership, and administrative offices to support operational efficiency and institutional priorities.

Grant Funded?:

Pay Basis:

Hourly

Work Location:

Lubbock

Preferred Qualifications:

Familiarity with Operating Policies regarding travel and purchasing.

Experience with budget tracking, financial systems, and fiscal compliance.

Commitment to collaboration, problem-solving, and service excellence.

Department:

EDUC Deans Office

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Does this position work in a research laboratory?:

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family:

Organizational Administration

Job Sub Family:

Administrative Operations

Knowledge, Skills, and Abilities:

Strong organizational and communication skills with the ability to coordinate multiple priorities.

Demonstrated ability to handle confidential information with integrity, diplomacy, and independent judgment.

Hourly Pay Range:

$19.47 - $25.29 - $31.15

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