Position Summary: We are seeking a detail-oriented Senior Payroll Specialist to support and improve our multi-entity and multi-state payroll processes. This position will be full time, physically located 5 days a week in-office. This role will work closely with site project administration teams and the payroll processing team. This position will report to the Union Payroll Manager.
Salary Range: 70k-85k depending on experience.
Essential Responsibilities:
Serve as the primary internal resource for field office managers and field operations in support of pre-payroll processes for union employees across multiple legal entities and operating companies.
Provide training and ongoing support to field office managers and other project administrative staff on union payroll-related business practices, procedures, documentation requirements, and pre-payroll expectations.
Train and support field office managers on new hire payroll paperwork and onboarding requirements, including completion, collection, review, and timely submission of required documents.
Train and support field office managers on time sheet management practices, including collection of craft time, review for completeness, and timely submission in accordance with established deadlines.
Train and support field office managers on accurate time entry into the accounting system, including proper coding of hours, cost codes, job assignments, classifications, shifts, and other required payroll inputs.
Review pre-payroll data and supporting documentation prepared by field office managers and project administrative staff to validate completeness, consistency, and adherence to company procedures before payroll is processed.
Support multiple union payroll entities with state and federal prevailing wage certified payroll compliance requirements.
Prepare, review, and support certified payroll submissions and related documentation through systems such as LCPtracker, Elation Systems, or similar compliance platforms.
Coordinate with project teams, field office managers, payroll, and compliance personnel to help ensure certified payroll reporting is complete, accurate, and submitted timely.
Review payroll-related data and supporting documentation for prevailing wage projects to help ensure proper classifications, hours, wage rates, fringe reporting, and related compliance requirements are met.
Assist in resolving discrepancies, missing information, and reporting issues related to certified payroll and prevailing wage compliance.
Utilize prior payroll process knowledge and experience to support the implementation, testing, training, and refinement of electronic time entry systems and related workflows.
Partner with internal departments and field office managers to improve adoption, consistency, and effectiveness of electronic time entry processes that support payroll accuracy and efficiency.
Help identify business process improvements and system enhancement opportunities related to time collection, time entry validation, and payroll readiness.
Conduct follow-up training, coaching, and process reviews with field office managers and project administrative staff to reinforce compliance with company procedures and improve payroll readiness.
Serve as a backup or support other payroll processes on a as needed basis.
Qualifications:
Professional Experience and Education
High School Diploma or GED required.
3-5 years of experience in payroll, accounting, finance, HR, operations support, or administrative roles, preferably in a construction, union, or multi-entity environment.
Experience supporting payroll-related processes, employee onboarding, timekeeping administration, certified payroll reporting, or other high-volume, process-driven functions.
Experience with state and federal prevailing wage requirements and certified payroll reporting preferred.
Experience working with compliance systems such as LCPtracker, Elation Systems, or similar certified payroll reporting platforms preferred.
Experience supporting or participating in payroll system, timekeeping system, or electronic time entry implementations preferred.
Experience training, supporting, or coordinating with field office personnel, project administrative staff, supervisors, or decentralized operating teams preferred.
Working knowledge of payroll concepts, including wages, hours worked, payroll cycles, and the importance of complete and accurate payroll input.
Experience reviewing data for completeness, accuracy, and compliance with established procedures.
Proficiency with Microsoft Excel and other Microsoft Office applications, including the ability to work with spreadsheets, reports, and reconciliations.
Experience with accounting, payroll, or timekeeping systems preferred.
Experience in construction or other environments with union labor and project-based operations preferred.
Position Related Skills:
Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
Excellent attention to detail and ability to analyze complex payroll data.
Strong written and verbal communication skills, including the ability to train and guide subcontractors.
Ability to documented procedures, maintain confidentiality, and work effectively under supervision in a compliance-driven environment
Ability to work well and maintain a cooperative attitude in deadline driven environment.
Excellent time-management skills and ability to multi-task in a deadline driven environment.
Ability to work well in a large professional setting. Patience and professionalism are essential.
Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
Physical & Mental Requirements:
Standing/Walking/Sitting: Workday is combination of sitting/walking and standing.
Hands/Arms: Constant use of hands/fingers for mouse/keyboard/computer use.
Vision: Visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.
Hearing: Sufficient to hear conversational levels in person and over the telephone and radio; sufficient to hear alarms on equipment.
Speech: Sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone and radio.
Lift/Carry: Up to 50lb computer/drawings- minimal.
Bending/Twisting: Minimal.
Kneeling/Crouching/Crawling: Minimal.
Constant mental alertness, accuracy, and attention to detail required.
Work independently, make decisions, and follow through on all assignments.
Use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.
Plan and organize work.
Strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.
Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.
Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.
This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.
Please note, we are not able to offer sponsorship for this position.
About Us
Hoffman is building a diverse company, and we welcome all candidates to apply.
Headquartered in the Pacific Northwest, the Hoffman Construction name is synonymous with some of the most iconic projects in the region like the Portland International Airport, the Space Needle Century Project, MoPOP, Seattle Central Library, Colman Dock, Randall Children's Hospital, and the University of Oregon's Hayward Field.
Our company has been in business for almost a century, but we're not stuck in the past. We encourage innovation, and we welcome diversity.
Hoffman is employee-owned, which means employee owners have a stake in the company's long term success, and it means you have the freedom and independence to solve challenges without bureaucratic second-guessing.
You'll earn highly competitive pay, get professional skills training and enjoy benefits like free primary healthcare for you and your family through our dedicated healthcare clinics, health insurance, paid time off, a generous retirement program and a culture of inclusion and acceptance.
The people who work here take pride in their work, support each other and drive our commitment to exceptional construction, from urban high-rise towers, educational buildings, museums and libraries to advanced technology, industrial manufacturing facilities, water treatment plants, healthcare facilities and more.
Hoffman is a place where you can feel like you belong. Many of our employees have been here for 20+ years. They often join us straight out of college or apprenticeships and grow their entire careers here.
We're looking for people with a wide range of talents in positions from the jobsite to our corporate offices. Explore our website (https://www.hoffmancorp.com/careers/) , and, if you like what you see, apply today.
About the Team
