Accounting Specialist

Climax Portable Machine Tools • Newberg, OR • 9h ago

JOB SUMMARY

The Accounting Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and expense reporting, while also providing cross-functional support to Accounts Receivable activities. This role ensures strong internal controls, supports cash management objectives, and contributes to the efficiency of the overall finance function.

This position is ideal for a detail-oriented professional with core AP expertise and working knowledge of AR processes, capable of operating in a fast-paced, deadline-driven environment.

ESSENTIAL FUNCTIONS

Coordinates the payment of all required cash outflows for the company, including all inventory purchases, operating expenses, and travel reimbursements

Partners with Supply Chain to establish appropriate payment terms and any necessary pre-payments for inventory purchases

Recommends timing of all cash outflows based on forecasted cash balances

Matches invoices to purchase orders and receivers

Provides cross-functional backup support to the Finance Team, with a primary focus on Accounts Receivable functions, including invoicing, statement distribution, and customer credit card monitoring and processing

Prepares manual checks as required and processes recurring check runs for payables as well as wire transfers and ACH transactions

Manages travel expense reporting (including personal expense reports and company credit card reports)

Submits forms to maintain and update 1099s

Files accounting documents in appropriate locations

Responds to internal and external inquiries regarding expense and payment status

Assists in monthly closing procedures

Prepares all accounts payable accruals at month end and reconciles A/P sub ledgers to the general ledger

Reconciles various accounts such as prepaid expense and clearing accounts

Assist with cash application and daily posting of receipts

Support invoice generation and billing processes as needed

Monitor AR aging and follow up on past-due accounts

Partner with sales / operations to resolve billing disputes

Assist with credit memo processing and customer account reconciliations

Handles stress in a professional manner, demonstrates the ability to get along with others, demonstrates successful attendance and punctuality, and works overtime / extra hours as required to meet business needs

Identify and implement process improvements to increase efficiency and accuracy

Support audits (internal/external) by providing documentation and explanations

Assist in ERP system enhancements or transitions (if applicable)

Other duties as required

EDUCATION AND EXPERIENCE

AA degree with an accounting concentration or higher level of education; or 5-8+ years of progressive related experience; or equivalent combination of education and experience

Experience with modern accounting tools and processes (e.g. ERP systems, electronic invoice management tools, Excel)

Experience in manufacturing, distribution, project-based environments is highly preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to talk and listen. The employee is also regularly required to stand, walk, crouch, bend, use hands to finger, handle, or feel and reach with hands and arms.

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