Executive Assistant II

UPMC • Pittsburgh, PA • 2h ago

Purpose:

The Executive Assistant II is responsible for providing high-level administrative support by preparing and distributing reports as necessary, handling information requests, preparing and editing PowerPoint presentations, and performing other clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Responsibilities:

Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner

Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality

Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines

Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents

Records and distributes minutes and other relevant information to appropriate participants in a timely manner

Arranges travel schedule and reservations for executive management as needed

Answers phones and directs all incoming calls to appropriate party promptly and efficiently

Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role

5+ years experience with support at the executive level

Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook

Excellent calendar management skills, including the coordination of complex executive meetings

Experience assisting management with the creation of PowerPoint presentations

Experience scheduling travel arrangements for managementLicensure, Certifications, and Clearances:UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC

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