Accounting Clerk

Robert Half • San Ramon, CA • 4h ago

Description We are looking for an Accounting Clerk based in San Ramon, California, to join our team on a contract-to-permanent basis. This role requires someone who is detail-oriented and can efficiently manage accounts payable tasks while providing exceptional administrative support to the accounting department. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational skills.

Responsibilities:

Process and sort incoming Accounts Payable mail on a daily basis, ensuring timely attention to all invoices.

Verify supporting documentation for invoices prior to payment processing and collaborate with field teams for approvals.

Communicate with vendors to resolve invoice discrepancies, obtain confirmations, or request additional documentation as needed.

Assist with security deposit accounting, ensuring compliance with mandated timelines and legal requirements.

Maintain organized and up-to-date filing systems, including labeling and boxing files at the end of each year.

Support annual reporting tasks, including preparing Form 542 and processing 1099 Miscellaneous tax forms for vendors.

Perform general administrative duties such as photocopying, scanning, faxing, and sorting mail.

Manage office supply inventory and ensure timely reordering to support departmental needs.

Provide assistance to community managers and remote staff with administrative tasks and workload coverage during absences.

Update and maintain spreadsheets for tracking invoices, expenses, and certificates of insurance for owners, tenants, and vendors. Requirements - Proven experience in accounts payable and general accounting tasks.

Proficiency in Microsoft Office applications, including Outlook, Word, and Excel; familiarity with Yardi Voyager is a plus.

Exceptional organizational skills and attention to detail.

Ability to communicate effectively with vendors, team members, and management.

Experience in data entry and invoice processing with accuracy and efficiency.

Knowledge of legal requirements related to security deposit accounting and annual reporting.

Capability to manage multiple tasks in a fast-paced environment.

Strong problem-solving skills to address discrepancies and billing issues.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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