Administrative Assistant - Waynesboro Hospital - Days

WellSpan Health • Waynesboro, PA • 19h ago

Full time (40 hours weekly)

Monday-Friday dayshift

General Summary

Performs diversified and confidential administrative duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge, and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities

Essential Functions:

Composes from dictation and documents memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other correspondence as appropriate.

Answers telephones, routes callers, takes messages and provides routine information to callers.

Schedules appointments; maintains and updates daily calendar(s).

Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.

Collects information needed by leader or team for conferences and/or reports.

Sets up and maintains files and records which may contain confidential information.

Takes and transcribes dictation of a highly confidential nature.

Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.

Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.

Opens and routes incoming mail; distributes correspondence and other material to staff.

Administers/coordinates programs, projects, and/or processes as assigned.

Common Expectations:

Maintains established policies and procedures, objectives, quality assessment and safety standards.

Maintains professional growth and development.

Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.

The following are nonessential job accountabilities for ADA purposes:

Makes travel and lodging arrangements directly or through travel agencies.

Prepares PO payment requests as directed.

Orders office supplies as necessary.

Greets and directs visitors.

Travel Requirements:

Estimated Amount: 10%

Qualifications

Minimum Education:

High School Diploma or GED Required

Associates Degree Business Administration Preferred

Work Experience:

2 years Required

Knowledge, Skills, and Abilities:

Basic Computer Skills

Transcription Skills

Excellent Interpersonal/Communication Skills

Benefits Offered:

Comprehensive health benefits

Retirement savings plan

Paid time off (PTO)

Education assistance

Financial education and support, including DailyPay

Expanded Paid Parental Leave

For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org) (https://www.joinwellspan.org/benefits/)

WellSpan Health's vision is to reimagine healthcare through the delivery of comprehensive, equitable health and wellness solutions throughout our continuum of care. As an integrated delivery system focused on leading in value-based care, we encompass more than 2,300 employed providers, 250 locations, nine award-winning hospitals, home care and a behavioral health organization serving central Pennsylvania and northern Maryland. Our high-performing Medicare Accountable Care Organization (ACO) is the region's largest and one of the best in the nation. With a team 23,000 strong, WellSpan experts provide a range of services, from wellness and employer services solutions to advanced care for complex medical and behavioral conditions. Our clinically integrated network of 3,000 aligned physicians and advanced practice providers is dedicated to providing the highest quality and safety, inspiring our patients and communities to be their healthiest.

Quality of Life

Franklin County, named after Benjamin Franklin, was officially formed in 1784. One of its two main towns, the borough of Chambersburg, lies 13 miles north of Maryland and is known for its "green, safe environment." In the southern part of Franklin County, the borough of Waynesboro sits just two miles north of the Mason-Dixon Line and is known for its rich industrial history.

Franklin County is in the heart of Central Pennsylvania, where you'll find mountains, lakes and a picturesque countryside coupled with theater, music, skiing, hunting, fishing and much more. We're in the heart of America's fruit orchards, so peaches, apples and lots of other local produce are available close by. The area features local wineries and breweries, along with a vibrant arts scene at the historic Capitol Theatre and Totem Pole Playhouse. Franklin County merges the best of small-town friendliness with easy access to metropolitan areas. (Patient population: 154,000)

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.

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