SUMMARY STATEMENT

The Staff accountant - Finance is responsible for managing the prepaid account, optional retirement accounts/billing, sales tax reporting and compliance, and serves as accounting support for the foundation/alumni to include preparing and posting journal entries and schedules for auditors. The Staff accountant is also responsible for waiting on students -Taking cash/credit card payments and reconciliation of those payments, processing payment plan forms, answering student inquiries, answering finance phone, and distributing the finance mail.

ORGANIZATIONAL RELATIONSHIPS

A. The Staff Accountant-Finance reports directly to and is responsible to the Director of Finance.

B. The position does not require the supervision of other personnel.

C. The Staff Accountant - Finance coordinates most closely with students, finance associates, financial aid office, foundation/alumni, outside vendors, and registration office.

ESSENTIAL DUTIES

A. Cashiering functions

Processes payments to the college (cash, checks, wires/ACHs, credit card, and payment plan)

Puts customer service first

Acquires and uses knowledge of student financial aid and sponsor billing

Reconciles Cash Receipts

End of day cashier session closing and primary coverage for evening shift

B. Manages prepaid account

Gathers back-up throughout the year, reconciles, and prepares data for annual audit

Reviews prepaids for GASB 96 reporting and compliance and tracks and reports accordingly

Posts journal and reversing entry

C. Manages optional retirement account billing/reconciliation

Posts journal entries from payroll data

Completes billing information for Maryland Higher Education Commission

Reconciles and reviews discrepancies in amounts and coordinates with payroll for corrections as needed

D. Accounting support for foundation/alumni

Raiser's Edge pledge g/l imports and reconciliation

Assist with various foundation audit functions to include managing the historical gift balance (corpus) spreadsheet

Calculate alumni annual interest and posting

E. Assists with general accounting/administrative functions of the Finance Office.

Works with an integrated financial package

Answers phone and resolves student payment issues

Distributes Finance mail

Maintains and orders supplies for the Finance Office

Receive Central Collection print-out, research accounts, remove holds, and post checks

Assist in reviewing NelNet contracts and student accounts

Schedule office meetings and reserve space

Completes bank reconciliations

Prepares/posts journal entries

Backup coverage for purchase orders, ok to pays, and accounts payable

Assist with annual audit preparation

Tracks nontaxable sales and manages the collection, reporting, and payment of Maryland sales tax to the state

Manages the Go Green loading and reconciling to include all WCPS FARM students

Manages the restricted fund cash session and reconciling

Other duties as assigned

EDUCATION AND EXPERIENCE

Bachelor's degree preferred or the willingness to work towards a degree if hired (accounting/finance related field a plus), 3-5 years of related experience

SKILLS AND ABILITIES

Handling/balancing cash, customer service oriented, strong knowledge of accounting and GAAP, familiarity with integrated financial software packages, computer literate to include using spreadsheets and word processing, excellent phone skills, attention to detail.

APPLICATION INSTRUCTIONS

For more information on this position and to formally apply, please visit HCC's employment page athttps://secure10.saashr.com/ta/6160104.careers?ApplyToJob=688574018&full_apply=&jobid=688574018.

Questions may be directed to the Human Resources Office at 240-500-2585 or email hr@hagerstowncc.edu.

Hagerstown Community College

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