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Administrative Coordinator, JSSOM-Academic Affairs St (Onsite)

UTMB Health • Galveston, TX • 9h ago

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2601582

Minimum Qualifications:

Bachelor's degree or equivalent in related field; 2 years related experience.

Preferred Qualifications:

Medical School Exprience

Job Description:

To provide professional guidance, supervision, and coordination in the administrative duties of a department, including operational coordination, administrative workflow management, and support of departmental programs, committees, and student-facing initiatives

Job Duties:

Plans, organizes, and coordinates administrative duties and departmental workflows to support daily operations..

Assists with personnel management functions such as recruitment, onboarding scheduling, and timekeeping support for departmental staff and student assistants.

Assists with budget tracking, purchasing, and financial documentation and serves as Procurement Card Department Coordinator.

Coordinates procurement of equipment and supplies and manages all phases of acquisition cycle in accordance with institutional policies.

Interprets rules, regulations, and policies and executes administrative processes as applicable.

Conducts special projects , prepares reports, and coordinates documentation for departmental initiatives and committees.

Coordinates administrative support functions for departmental programs, events, and student-facing activities.

Provides operational support for time-sensitive processes such as committee coordination, documentation management, and program logistics.

Oversees and coordinates the departmental Student Assistant program, including hiring support, onboarding, scheduling, and workflow oversight.

Adheres to internal controls established for department.

Performs related duties as required.

EQUIPMENT:

Standard office equipment.

WORKING ENVIRONMENT:

Standard hospital, clinical and/or office environment.

Salary Range:

Actual salary commensurate with experience or range if discussed and approved by hiring authority $53,280 - $66,600.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Compensation

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