L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris is the Trusted Disruptor in defense tech. With customers' mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Administration C
Job Code: 35579
Job Location: Chantilly, VA
Job Schedule: 9/80
Job Description:
L3Harris Technologies, Inc., is seeking an experienced administrative assistant in support of multiple programs and the Wickham campus location. The administrative assistant provides comprehensive administrative support to an individual and several program teams operating from the L3Harris, Chantilly, VA location by managing calendars, scheduling meetings, handling phone calls, managing correspondence, maintaining files, ordering office supplies, and performing other clerical tasks, ensuring smooth office operations while demonstrating strong organizational and communication skills. This role requires proficiency in office software (Microsoft O365 suite) and a high level of attention to detail. In addition, specific tasks include timecard assistance with team members, processing Overtime Authorizations, maintaining email distribution lists, personnel in-processing/out-processing, planning team-building and moral events and managing conference room schedule calendars and deconfliction according to business priorities.
Essential Functions:
Calendar Management: Scheduling meetings (internal and external), appointments, and travel arrangements for executives and team members.
Communication Management: Answering and directing phone calls, managing email correspondence, and distributing information.
Document Management: Preparing and distributing documents, letters, reports, and presentations.
File Maintenance: Organizing and maintaining physical and electronic files, ensuring proper document retrieval.
Office Administration: Ordering office supplies, managing inventory, and coordinating office services.
Meeting Support: Preparing meeting spaces and supporting meetings (both internal and customer). Coordinating catering for meetings.
Travel Coordination: Arranging travel accommodations, including booking flights, hotels and rental cars. Completing Expense reports for submission.
Data Entry: Entering and updating information into spreadsheets and databases.
Reception Duties: Greeting visitors and managing front desk operations.
Security Clearance & Common Access Card: Tracking and coordinating with Security for personnel processing requests.
Qualifications:
Possess active TS/SCI Security Clearance.
Requires a High School Diploma or equivalent and a minimum of 6 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
Preferred Additional Skills:
Ability to plan and prioritize tasks to meet deadlines
Ability to adapt to changing priorities
Ability to identify issues, analyze situations, and develop solutions
Proficient in Word, Excel, PowerPoint, and Outlook.
Clear and concise verbal and written communication
High level of accuracy and meticulousness in completing tasks
Efficiently managing workload and prioritizing tasks
Maintaining discretion when handling sensitive information
In compliance with pay transparency requirements, the salary range for this role in the Virginia Greater Washington DC area is $57,000 - $106,000. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401 (k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule @type, and the applicability of collective bargaining agreements.
LI-NB1
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.
By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) or Spanish (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) . For information regarding your Right To Work, please click here for English (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf) or Spanish (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRightsSp\10\20.pdf) .
