Administrative Assistant

Princeton University • Princeton, NJ • 3h ago

Department Research Resources Category Administrative Support Job Type Full-Time Overview The Administrative Assistant provides essential administrative and operational support to a busy research facility. This role requires strong reliability, professionalism, attention to detail, and the ability to learn intermediate administrative and software skills over time. As the first point of contact for researchers, visitors, and collaborators, the Administrative Assistant represents the facility with a high level of customer service and confidence.Working under the guidance, training, and daily direction of the Administrative Coordinator and Procurement Coordinator, this role supports general office operations, assists with building logistics, and provides administrative, clerical, and organizational support to ensure smooth day to day functioning of the research environment. During reception downtime, the Administrative Assistant may assist with meeting notes, follow up tasks, and team support using university software systems.This position is ideal for someone looking to grow their administrative skill-set in a fast paced academic research environment. This position is located within an active research facility. The Administrative Assistant must be comfortable interacting with scientists, students, university personnel, and external collaborators while maintaining a welcoming and professional environment. Responsibilities Key Responsibilities Front Desk & Guest Support Serve as the first point of contact for faculty, staff, students, and visitors entering the research facility. Provide general directions, distribute maps, and assist with campus navigation. Coordinate guest arrivals, including pre registration and security clearance with Campus Security. Support scheduling and logistics for visitor meetings, interviews, and tours. Maintain a professional, welcoming, and organized reception area.Administrative & Office Support Perform general administrative tasks including filing, copying, scanning, and data entry. Assist with preparing meeting materials, collecting action items, and taking meeting notes when requested. Support calendar scheduling and coordination for internal meetings and small events. Assist with ordering office supplies, equipment, and general facility needs under the guidance of the Procurement Coordinator. Schedule and set up conference rooms, including technology preparation, furniture arrangement, and refreshments as needed. Assist with placing food orders and coordinating catering for luncheons or meetings.Building Operations & Logistics Assist with LAR purchased supplies to receive, sort, and distribute packages, deliveries, and mail throughout the facility when needed. Coordinate incoming shipments and communicate with internal LAR staff regarding package arrivals as directed and in coordination with onsite loading dock attendee and under guidance of Procurement Coordinator. Assist with general facility logistics such as signage posting, room readiness, and internal communications.Software & Administrative Systems Support Learn and use university software systems (e.g., procurement tools, scheduling platforms, visitor registration systems). Assist team members with administrative tasks in these systems when support is needed. Enter data accurately and maintain digital records as directed.Team & Project Support Work closely with the Administrative Coordinator on routine clerical needs and higher level administrative learning opportunities. Support the Procurement Coordinator with order monitoring and vendor communication as assigned. Assist with follow up tasks from meetings, training sessions, or project discussions-particularly during slower periods at the reception desk. Provide backup support for other administrative team members as needed. Qualifications **Essential Minimum Required Knowledge,

Similar Jobs

Manager Reimbursement Operations

Highmark Health • Trenton, NJ • 39min ago

Management & Administrative

Company : Highmark Inc. Job Description : JOB SUMMARY This job plans, develops, and maintains operational processes and reporting related to group/provider facility and professional reimbursement configurations and other...

39min ago

Go to Apply

Administrative Assistant

Adecco US, Inc. • Sayreville, NJ • 3h ago

Management & Administrative

Adecco is assisting a major client in their search for an Administrative Assistant in Sayreville, NJ. This is a contract opportunity, offering weekly pay and an opportunity to expand your experience. If this sounds like...

3h ago

Go to Apply

Absence Management Consultant

The Hartford • Trenton, NJ • 3h ago

Management & Administrative

Absence Management Consultant - ON08KE We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve y...

3h ago

Go to Apply

Customer Service (Remote)

Confidential Employer • Feasterville-Trevose, PA • 9h ago

Management & Administrative

Summary Excellent Customer service and Call center experience Good communication skills Good computer and typing skills Overall 2-4 years Customer Service experience Lottery experience a plus Pay rate $17.50 per hr plus...

9h ago

Go to Apply

CUSTOMER SERVICE MANAGER

Goodwill Industries of Southern New Jersey and Phi • Hamilton, NJ • 9h ago

Management & Administrative

Salary Range $18.25 - $22.25 Hourly Description The Customer Service Manager is responsible for the oversight, leadership and achievement for the sales floor and obtaining set sales goals. The Customer Service Manager di...

9h ago

Go to Apply

CUSTOMER SERVICE MANAGER

Goodwill Industries of Southern New Jersey and Phi • Bordentown, NJ • 9h ago

Management & Administrative

9h ago

Go to Apply

CUSTOMER SERVICE MANAGER

Goodwill Industries of Southern New Jersey and Phi • Ewing, NJ • 9h ago

Management & Administrative

9h ago

Go to Apply

Customer Service Associate

Walgreens • Old Bridge, NJ • 9h ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

9h ago

Go to Apply

Residential Manager (Crisis) - Youth I/DD

SERV Behavioral Health System • Burlington, NJ • 14h ago

Management & Administrative

SERV, a well-established leader in behavioral healthcare in New Jersey, supports people with mental illness and/or intellectual/developmental disabilities as they achieve greater independence and life satisfaction throug...

14h ago

Go to Apply

Executive Administrative Assistant

J&J Family of Companies • Raritan, NJ • 15h ago

Management & Administrative

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and les...

15h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.