Executive Office Administrator

Insight Global • Los Angeles, CA • 3h ago

Job Description

Provide senior-level administrative and operational support to one or more senior executives and their direct reports

Manage calendars, schedule meetings, book conference rooms, and coordinate resources to ensure seamless meeting execution

Monitor executive email inboxes and central phone lines; respond to, resolve, or appropriately escalate inquiries

Lead planning and coordination of department meetings and events

Process invoices, billing, and vendor payments in accordance with internal guidelines

Prepare, submit, and track departmental expense reports and budgets

Identify and recommend process improvements and cost-saving opportunities

Build strong relationships with internal and external stakeholders

Oversee administrative processes, reception best practices, and ensure consistent adoption across the office

Supervise and support administrative staff, including workload coordination and day-to-day oversight

Track staff vacations, absences, overtime, and availability in alignment with divisional guidelines

Maintain organized filing systems and ensure documentation is accurate and readily accessible

Support internal communications, including drafting, editing, and distributing correspondence and presentations

Coordinate office logistics, including onboarding/offboarding, relocations, space planning, and vendor coordination

Manage office supplies, inventory, and ordering

Assist with travel arrangements as needed (flights, hotels, logistics)

Support training coordination and scheduling for staff

Resolve escalated administrative or operational issues independently using sound judgment

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

3-5 years of office or executive management experience

Strong experience with billing and invoicing

Proven ability to support senior executives with professionalism and discretion

High level of comfort handling confidential information

Proficiency with:

? Microsoft Teams

? Microsoft Office Suite (Excel, Outlook, Word)

Email and phone monitoring - Banking or financial services industry experience

Advanced experience with expense reporting and calendar management

Go to Apply

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