Description: This position is responsible for providing administrative support to the Vice President of Environment, Safety, Health and Sustainability; ESH and Sustainability Directors; and the broader enterprise ESH and Sustainability organization in select administrative assignments.
The main responsibilities of this position include: Maintaining calendars in Outlook and ensuring scheduled meetings are updated and accurate with appropriate Teams link. Working and re-working complicated calendar scheduling. Providing prompt follow-up to meeting requests and correspondence. Responding quickly to last minute changes to meetings and logistics effectively to all parties. Working closely with Technical Assistants and Administrative Assistants across LM to schedule meetings and coordinate communication between executives. Preparing correspondence for VP and Directors. Managing organization charts and distribution lists. Preparing documents using Word, Excel, and PowerPoint; managing electronic file storage in Sharepoint.
Providing calendar, meeting and travel support to the VP and Directors. Arranging air travel, hotels, and other transportation needs. Preparing expense reports in support of leadership and assisting the broader enterprise team with Concur issues.
Planning and coordinating enterprise meetings for the VP and Directors. Meeting support includes in-person, virtual and hybrid events; manage Microsoft Teams meetings across the team. For in-person and hybrid events support to include reserving of meeting space(s), arranging catering, completing badging/access requests or other associated items. Coordinating and supporting conference and event planning throughout the year and assisting enterprise team with meeting support for safety training, continuous improvement events, leadership meetings, and health and wellness meetings at LM facilities. Responsible for meeting card and procurement card purchase requests and invoice payments, shipping guidance and coordination of office supply needs.
The ideal candidate will be required to have extensive and recent experience providing efficient administrative assistant support to high level individuals in a fast-paced and highly visible organization and position. This position requires effective customer service skills and the ability to react and shift priorities quickly while remaining calm and efficient. Travel may be required.
There is a preference for the candidate to be located near Bethesda, MD headquarters site, with the opportunity to work on-site some days.
US Citizenship is required.
Basic Qualifications:
Ability to balance and prioritize a variety of assignments and projects in an evolving environment.
Self-initiates and completes assigned tasks and projects under minimal supervision.
Performs all tasks with appropriate discretion, including preserving confidentiality while handling sensitive information.
Mastery of MS Suite of software tools, including Outlook, Excel, PowerPoint.
US Citizenship is required
Desired Skills:
Builds collaborative relationships with cross-functional partners to accomplish objectives.
Demonstrated project planning and organizational skills.
Effective verbal and written communications.
Ability to become proficient in MS Teams, SharePoint, and CONCUR.
Clearance Level: None
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Full-time Remote Telework: The employee selected for this position will work remotely full time at a location other than a Lockheed Martin designated office/job site. Employees may travel to a Lockheed Martin office for periodic meetings.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $82,300 - $137,195. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $71,600 - $126,155. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.
(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.
With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.
If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: ENTERPRISE BUSINESS SERVICES
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First
