Administrative Officer 1 - Local Government
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Administrative Officer 1 - Local Government
Salary
$51,971.00 - $57,168.10 Annually
Location
Allegheny County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2026-46009-L0121
Department
Local Government
Division
HS Allegheny Co Spt Ad
Opening Date
03/25/2026
Closing Date
4/7/2026 11:59 PM Eastern
Job Code
L0121
Position Number
80009715
Union
Non Union
Bargaining Unit
LG
Pay Group
LG
Bureau / Division Code
88215000
Bureau / Division
Allegheny County Administrative Support
Worksite Address
One Smithfield Street
City
Pittsburgh, Pennsylvania
Zip Code
15222
Contact Name
Serena Malahoo
Contact Phone
412.350.6419
Contact Email
serena.malahoo@AlleghenyCounty.US
Description
Benefits
Questions
THE POSITION
Are you looking for a fresh start in your career as an administrative professional? The Allegheny County Department of Human Services, Office of Administration, Bureau of Contracts and Compliance is seeking a robust, self-starter, proficient in organizational skills and a leader in customer service representation to join a TEAM of Administrative Officers. If you are a detail-oriented professional with outstanding interpersonal skills and a passion for public service, we want to hear from you!
DESCRIPTION OF WORK
The Administrative Officer 1, Department of Human Services (DHS), Office of Administration (OA), Bureau of Contracts and Compliance (BCC), under the general supervision of the Manager, Contracts, performs administrative contract and grant management functions by coordinating the development, preparation, assembly, distribution, receipt, processing, status and control of contracts and grant agreements. Grants are funded by a wide variety of public and private revenue sources, including but not limited to the federal government, state government and private foundations, including contracts and grants for treatment services, which are program funded, fee-for-service, private licensed facilities (PLF's), consultants, and ambulance services in excess of seven hundred (700) contracts and grant agreements and four hundred (400) modifications processed annually.
Duties and Responsibilities:
Grants and Contracts:
Reviews and interprets boilerplate contracts, State/Federal grants and pertinent laws and regulations which impact upon the Department. Refers all proposed changes
Gathers information from DHS staff to be incorporated into the basic master contract and/or contracts specifications manuals for the ensuing fiscal year
Prepares Request for Executive Action for revenue and expenditures that affects contracts and grants for the Department of Human Services
Contract Amendments:
Prepares request for Executive Action for contract amendment for expenditures that effect contracts for the Department of Human Services
Prepares and processes all amendments
Compliance:
Maintains evidence of required contract documentation in electronic storage
Participates in compliance reviews of DHS by County Controller, Commonwealth department or bureau or other reviewing body
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 60-minute lunch.
Telework: You may have the opportunity to work from home (telework) part-time. Hybrid work of up to two days per week after six months of employment. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
Two years of experience in varied office management or staff work; and a bachelor's degree;or
Any equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
You must be able to perform essential job functions.
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers (https://www.pa.gov/agencies/hrmoa/resources/generative-ai-hiring-guidance) for additional information.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01
How many years of full-time experience do you possess in varied office management or staff work?
2 years or more
1 but less than 2 years
Less than 1 year
None
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, @type N/A in the text box below.]
03
Do you possess a conferred bachelor's degree or higher? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
Yes
No
04
If you answered NO to the above question, how much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.
You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
120 credits or more
90 but less than 120 credits
60 but less than 90 credits
30 but less than 60 credits
Less than 30 credits
None
05
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
06
WORK BEHAVIOR 1 - WRITTEN COMMUNICATION
Write and compile information for financial, statistical, monthly, or other reports; manuals; letters; training materials; and memoranda to record and disseminate information. Update documents, manuals, and materials with new or revised policies and procedures for distribution to staff. Evaluate changes to ensure clarity and ease of understanding.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience writing and compiling information for various @types of correspondence. I was responsible for ensuring the final product was clear and easily understood.
B. I have experience compiling information to draft and update various @types of correspondence. Someone else was responsible for ensuring the final product was clear and easily understood.
C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
D. I have NO experience or training related to this work behavior.
07
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience writing/drafting correspondence and compiling information.
Your experience ensuring the final product was clear and easily understood.
The actual duties you performed and level of responsibility.
08
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
09
WORK BEHAVIOR 2 - CONTRACT COMPLIANCE
Research and analyze contracts to determine provider and contractor compliance with established policies, rules, and regulations. Make recommendations to correct noncompliance issues.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience researching and analyzing contracts to determine provider or contractor compliance with policies, rules, and regulations. I made recommendations to correct noncompliance issues.
B. I have experience researching and analyzing contracts to determine provider or contractor compliance with policies, rules, and regulations. I did NOT make recommendations to correct noncompliance issues.
C. I have successfully completed college-level coursework related to compliance, contract management, statistical or data analysis, or research methods.
D. I have NO experience or training related to this work behavior.
10
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience researching and analyzing contracts to determine provider or contractor compliance.
Your experience making recommendations to correct noncompliance issues.
The actual duties you performed and level of responsibility.
11
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
12
WORK BEHAVIOR 3 - TECHNICAL ASSISTANCE/CUSTOMER SERVICE
Provide technical assistance and relevant information to service providers, vendors, agencies, clients, and staff regarding policies and procedures. Discuss issues encountered by staff and determine resolutions. Utilize customer service skills when dealing with adversarial situations.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience providing technical assistance/information to various parties within AND outside my organization regarding policies or procedures. I have determined resolutions for staff issues and dealt with adversarial situations.
B. I have experience providing technical assistance/information to various parties within AND outside my organization regarding policies or procedures. I have referred staff issues and adversarial situations to others for resolution.
C. I have experience providing technical assistance/information to staff OR parties outside of my organization regarding policies or procedures.
D. I have successfully completed college-level coursework related to communication, public speaking, public relations, or conflict resolution.
E. i have NO experience or training related to this work behavior.
13
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience providing technical assistance/information to various parties.
To whom you communicated.
Your role resolving issues, including dealing with adversarial situations.
The actual duties you performed and level of responsibility.
14
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
15
WORK BEHAVIOR 4 - PROJECT PLANNING AND MONITORING
Plan and coordinate projects. This includes determining project scope and cost, utilizing quality control checks to monitor progress, verifying the feasibility and acceptance of schedules with all impacted parties, and evaluating project success.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience PLANNING AND COORDINATING projects including determining project scope and cost, utilizing quality control checks, and evaluating project success.
B. I have experience COORDINATING projects including monitoring progress and verifying the feasibility and acceptance of schedules with all parties.
C. I have successfully completed college-level coursework related to strategic planning, project management, or project planning and implementation.
D. I have NO experience or coursework related to this work behavior.
16
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, @type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience determining project scope and costs.
Your experience utilizing quality control checks to monitor progress.
Your experience evaluating project success.
Your experience verifying the feasibility and acceptance of schedules.
The actual duties you performed and level of responsibility.
17
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, @type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
Required Question
Employer
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov
