Administrative Assistant - Temporary

Case Syatems • Midland, MI • 18h ago

The Temporary Administrative Assistant provides administrative and front-desk support during a maternity leave coverage period. This role supports the President and leadership team with day-to-day administrative tasks and serves as a first point of contact for visitors, callers, and employees. Responsibilities will scale based on the individual's skill set and how quickly they are able to learn internal systems and processes. Flexibility, professionalism, and a service-oriented mindset are essential.

Work Schedule Expectations

Pre-Leave Training: Part-time for approximately 2--3 weeks prior to the start of maternity leave, working alongside the incumbent for hands-on training and knowledge transfer.

Leave Coverage Period: Preference for full-time (40) hours while the incumbent is on leave (mid/late May through August).

Post-Return Support: Part-time for approximately 1--2 months following the incumbent's return, to support transition and continuity.

**Essential Functions, Duties, and Responsibilities

Front Desk & Office Support **

Answer and route incoming phone calls with professionalism.

Greet, sign in/out, and direct visitors, interviewees, vendors, and delivery drivers.

Assist employees with general questions or direct them to the appropriate department.

Receive and distribute mail and packages.

Executive & Administrative Support

Monitor the President's email inbox for priority messages, flagging or routing items as appropriate.

Monitor and maintain the President's calendar, including scheduling meetings and avoiding conflicts.

Coordinate meetings, including room setup, Teams links, materials, and basic logistics.

Upload meeting materials and attachments to digital tools as needed.

Track and assist with task lists and follow-ups as requested.

Prepare and submit expense reports.

Meetings, Events, and Projects

Take meeting minutes as assigned, including leadership team meetings.

Assist with preparation for internal meetings, orientations, and company events (e.g., employee meetings, new hire orientations).

Support basic travel arrangements for executives and leadership team members, as needed.

Assist with presentations, document formatting, scanning projects, and general administrative projects.

Collaboration & Communication

Serve as a professional point of contact between leadership, employees, and external partners.

Build positive working relationships across departments.

Handle sensitive and confidential information with discretion at all times.

Safety & Values

Work in a safe manner, following all company safety rules and regulations.

Support and uphold company values: Teamwork, Integrity, Positive Attitude, Achievement, and Growth.

Perform other administrative duties as assigned.

Requirements

::: {bind="html: Job.Requirements"} Required / Preferred Qualifications

Prior experience in an administrative assistant, office assistant, or receptionist role preferred.

Strong organizational skills and attention to detail.

Excellent customer service and phone etiquette.

Professional verbal and written communication skills.

Ability to multitask, prioritize work, and adapt in a fast-paced environment.

High level of discretion and confidentiality.

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and general office technology.

Friendly, approachable, and dependable with a consist :::

Similar Jobs

Customer Service Specialist

Saginaw County Community Mental Health Authority • Saginaw, MI • 12h ago

Management & Administrative

SCCMHA JOB VACANCY ANNOUNCEMENT CLASSIFICATION: Customer Service Specialist PAY GRADE: $18.43- $21.24 Hourly POSITION SUMMARY: Under the general supervision of the Customer Service Supervisor, serves a primary customer s...

12h ago

Go to Apply

Quality Project Manager

Keel Platform LLC • Saginaw, MI • 2d ago

Management & Administrative

Description: Day Shift Monday through Friday 7 am to 5 pm PTO upon hire, Medical, Dental, and Vision Benefits are offered on the first day of the next month after hire, 401(K) after 6 months Overview: As a Quality Projec...

2d ago

Go to Apply

Warehouse/inventory Control

Aerotek • Saginaw, MI • 4d ago

Management & Administrative

Job Title: Warehouse/Inventory Control Specialist Job Description Join our dynamic team as a Warehouse/Inventory Control Specialist, where you will play a crucial role in monitoring and maintaining inventory levels. This...

4d ago

Go to Apply

Environmental Quality Analyst 9-P11/12 - Bay City District Office

State of Michigan • Bay City, MI • 5d ago

Management & Administrative

Environmental Quality Analyst 9-P11/12 - Bay City District Office Print ( https://www.governmentjobs.com/careers/michigan/jobs/newprint/5276605 ) Apply ? Environmental Quality Analyst 9-P11/12 - Bay City District Office...

5d ago

Go to Apply

Site Manager /Facilities Coordinator/S

Michigan State University(MSU) • Midland, MI • 5d ago

Management & Administrative

Working/Functional Title Site Manager Position Summary This position is responsible for overseeing the operational, technical, administrative, and financial functions of a research-focused facility. This role ensures the...

5d ago

Go to Apply

Market General Manager I

Interstate Battery System of America Inc • Bay City, MI • 6d ago

Management & Administrative

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch.nnbe your best selfnnAt Interstate Batteries, y...

6d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Saginaw, MI • 6d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

6d ago

Go to Apply

Associate Administrative Assistant - 440725

PepsiCo North America Beverages • Saginaw, MI • 1w ago

Management & Administrative

Job Description Overview This is an admin support role, to provide support to the market from Saginaw location, with requirement to travel to other locations as needed for support. To Provide daily support to admin funct...

1w ago

Go to Apply

RN/Unit Manager

Ciena Healthcare Management • Midland, MI • 1w ago

Management & Administrative

ASK US ABOUT OUR SIGN-ON BONUS! RN- $15,000 over your first year As the Wound Care Nurse, you will provide primary skin care to guests, with an emphasis on treatment and therapy of skin disorders. You will also assist in...

1w ago

Go to Apply

General Office Assistant

Vibrus Group, LLC • Freeland, MI • 1w ago

Management & Administrative

General Office Assistant Vibrus Group is an authorized staffing provider for the State of Michigan. We are seeking a General Office Assistant for our client the MDOC, in Freeland, MI. This is a 832 hour contract job assi...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.