Position Details
Position Information
Announcement Number STAFF - VA - 26338
For questions regarding this position, please contact:
Mike Ouert
Director of Admissions
(406) 994-5541 (tel:(406)%20994-5541)
mrouert@montana.edu
Classification Title Admissions Rep I
Working Title Admissions Counselor
Brief Position Overview
Be part of the team that opens the door to MSU for future students!
The Office of Admissions' Counselors engage with prospective students and families directly as a recruiter and ambassador for Montana State University, connecting through individual and group meetings, high school visits, college fairs, and recruitment events throughout Montana and across the United States. This role combines student-facing responsibilities - helping students navigate their path to becoming Bobcats - with behind-the-scenes coordination of recruitment strategies, multi-channel recruitment campaigns including email, direct mail, phone outreach, text messaging, social media, in-person events, and Admissions program support.
Position Number 4M1194
Department Admissions
Division Division of Student Success
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary $25.55 per hour, commensurate with experience, education, and qualifications
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Office of Admissions is responsible for marketing, recruitment, and orientation of new undergraduate students along with the processing and maintenance of their records. The office is responsible for upholding Board of Regents and Montana University System requirements, policies, and procedures regarding applications for admission, residency, acceptance of transfer credit, and all other factors related to enrollment.
Responsibilities of this position include all facets of recruitment for traditional and non-traditional age students including strategy determination, recruitment related travel, along with written and telephone communications. Extensive travel is required to establish and maintain contact with prospective freshman and transfer students, as well as high school counselors across the state and country, and thus, is required of the Admissions Counselor position.
Duties and Responsibilities
Under the general supervision of the Associate Director of Admissions - Recruitment, the person in this position will:
Recruit and provide information to prospective students and families.
Develop and maintain positive relationships with high school counselors, community college personnel, community agencies, college/university faculty, and a wide variety of campus offices and university stakeholders.
Research programs at other colleges and universities to develop improved methods of recruiting and yielding students.
Coordinate the preparation and distribution of print materials and electronic media.
Represent Montana State University at recruitment events.
Transport display materials and publications to various locations on- and off-campus.
Perform all duties and tasks related to the support of the Office of Admissions Daily and MSU Friday Visit Programs, including, but not limited to, meeting with prospective students, providing campus tours, participating in student ambassador training, and any other duties as requested.
The Admissions Counselor will participate in the overall development of the annual marketing plan, yearly reporting, and assist with the specific projects and duties assigned.
Perform related duties as required.
Required Qualifications - Experience, Education, Knowledge & Skills
Bachelor's degree or a combination of extensive post-secondary education and/or applicable experience working in a higher education setting.
Demonstrated experience effectively coordinating/organizing/prioritizing detailed work and meeting deadlines under minimal supervision while maintaining a positive, effective, and professional approach.
Demonstrated experience developing and composing print materials and electronic media.
Demonstrated experience developing and maintaining detailed, accurate record-keeping systems (for the follow-up to prospective students and travel expenses).
Demonstrated experience with academic and extracurricular programs and activities.
Preferred Qualifications - Experience, Education, Knowledge & Skills
Experience with college/university student recruitment efforts.
Experience working on a professional level with high school teachers, counselors and faculty.
Demonstrated ability to build strong relationships both internally with campus colleagues and externally with students, families, high school counselors, and community partners.
Experience leading and/or coordinating activities with student groups/organizations.
The Successful Candidate Will
Ability to communicate effectively with campus partners and the other university stakeholders in person, virtually, by email, and over the phone.
Demonstrated excellent written and verbal customer service skills, including effectiveness with large group presentations, small group discussion leading, and one-on-one conversations.
Ability to represent the Office of Admissions and Montana State University programs to others in a professional and courteous manner.
Knowledge of and demonstrated ability to accurately follow administrative policies, requirements, and procedures.
The ideal candidate must have a desire to become a part of a successful and energetic recruitment program, be a goal-oriented self-starter, be able to organize time, tasks, and record-keeping systems, all while demonstrating strong interpersonal and communication skills.
Position Special Requirements/Additional Information
This position is overtime eligible and any qualifying, supervisor-approved hours worked beyond the workday will be compensated accordingly (some projects will require overtime).
Must possess a valid driver's license, an acceptable driving record, and meet all State of Montana requirements to operate State/University vehicles. (If successful candidate possesses a valid out-of-state driver's license, must obtain a valid Montana driver's license within 60 days of hire.).
Must be able to transport, move, or position items weighing up to 50 lbs.
Willingness to travel extensively by both airline and automobile. The typical heavy travel season is September through January, and March through mid-May.
Willingness and ability to work nights, weekends, or other non-traditional work schedules as necessary. Travel will consist of 20-25 weeks per year.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on April 7th, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not eligible for new sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.
