Senior Administrative Assistant - Regulatory Affairs (Office-based)

AbbVie • Irvine, CA • 7h ago

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, (https://www.linkedin.com/company/abbvie/) Facebook, Instagram (https://www.instagram.com/abbvie/) , X (https://twitter.com/abbvie) and YouTube. (https://www.youtube.com/user/AbbVie)

Job Description

The Senior Administrative Assistant will support the Global Regulatory Affairs Strategy organization. The Senior Administrative Assistant is responsible for all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, Web Ex and Blackberry/iPhone setups, managing billing, compiling meeting materials and other similar matters.

Responsibilities:

Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

Monitors and prioritize executives' email, highlights actions and routinely authors responses.

Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

Follows company purchasing and other established procedures.

Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

Coordinates new employee office setups and onboarding.

Professionally interacts with high level executives.

Consistently handles confidential or business-sensitive information.

Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

Proactively identifies and resolves scheduling conflicts.

This position will work a hybrid schedule - 3 days in our Irvine, California AbbVie office.

Significant Work Activities: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hr day) is required

Qualifications

Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.

Experience providing support to a VP level or equivalent.

Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

Self-starter able to function at a high level with general instruction.

Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

Team-oriented, can-do attitude and desire to be productive contributor to overall organization.

Learns quickly and can change course quickly when needed.

Open to suggestions and innovation for improvement.

Professional demeanor and ability to maintain confidentiality.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ?

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at thetime of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographiclocation, and we may ultimately pay more or less than the posted range. This range may be modified in the future. ?

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.?

This job is eligible to participate in our short-term incentive programs. ?

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability ofany bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company'ssole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. ?

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.? Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

Salary: $USD - $USD

AbbVie

Go to Apply

Share this job

Similar Jobs

Water Resource Recovery Project Manager - Southern California

Jacobs • Irvine, CA • 7h ago

Management & Administrative

As global needs for wastewater collection and treatment intensifies, solving the world's most complex wastewater challenges demands different thinking - and that's where we come in. We're not just solving wastewater chal...

7h ago

Go to Apply

Corp Trust Associate Relationship Manager

UMB Bank • Costa Mesa, CA • 9h ago

Management & Administrative

UMB's Corporate Trust and Escrow Services is a nationally recognized and ranked provider of bond trustee and agency services to the corporate and municipal marketplaces. Our trust services reach beyond traditional offeri...

9h ago

Go to Apply

Associate Wealth Management Advisor - Huntington Beach

U.S. Bank • Huntington Beach, CA • 9h ago

Management & Administrative

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it tak...

9h ago

Go to Apply

Sales Manager (Part Time) - 24H210

Carter's/OshKosh • Tustin, CA • 9h ago

Management & Administrative

If you are a CURRENT Carter's employee, do not apply via this external application. Search "Browse Jobs" in Workday to apply internally. Love what you do. Carter's C areers. As a Part Time Sales Manager, you will be the...

9h ago

Go to Apply

Territory Sales Manager (Connecticut)

Terumo Neuro • Aliso Viejo, CA • 9h ago

Management & Administrative

13426BR Title: Territory Sales Manager (Connecticut) Job Description: Salary: $85,000 plus a robust, performance driven variable structure that rewards your success. (Financial compensation packages may be higher/lower t...

9h ago

Go to Apply

Sales Operations Manager - West Region

BrandSafway • Long Beach, CA • 16h ago

Management & Administrative

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team! As a Sales Operations Manager with BrandSafway, you...

16h ago

Go to Apply

Operations Manager-CA

CVS Health • Diamond Bar, CA • 16h ago

Management & Administrative

We're building a world of health around every individual - shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate...

16h ago

Go to Apply

Sales and Service Specialist

The Hertz Corporation • Lakewood, CA • 17h ago

Management & Administrative

The Sales and Service Specialist , TNC is an essential member of the Hertz Local Edition team. As a brand ambassador, the Mobility Specialist will be facilitating the fastest, easiest, and most valued rental car experien...

17h ago

Go to Apply

Facilities Project Manager / Cost Engineer

System One • Irvine, CA • 1d ago

Management & Administrative

Facilities Project Manager / Cost Engineer Irvine, CA 92614 System One is seeking a mid-level Project Manager with a strong construction management background to support a portfolio of facilities projects while also serv...

1d ago

Go to Apply

Sr. Software Development Manager, Engagement Growth

Amazon • Irvine, CA • 1d ago

Management & Administrative

Description If you are interested in this position, please apply on Twitch's Career site https://www.twitch.tv/jobs/en/ About Us: Twitch is the world's biggest live streaming service, with global communities built around...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.