Administrative Assistant - Admin

Health Advocates Network • New Rochelle, NY • 1h ago

Health Advocates Network is currently seeking a Administrative Assistant to work at a facility in New Rochelle, NY. These are registry positions with our company.

Pay Rate: $18 / hour

Shift details:

M-F: 8am - 5pm

Job Duties:

Must be able to provide high-level admin support by:

... Completing mandatory Federal reporting, data entry and tasks required for Federal reimbursement and maintain RO compliance with Federal nursing home performance measures

... Creates and maintains files according to Federal and NYS requirements

... Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response

... Entering survey data into the iQIES Central Office electronic Federal reporting system

... Create survey letters to providers, track survey event status in federal system and maintain survey tracking log

... Receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents

... Organize, bind, file and purge survey documents per DOH policies

... Generate electronic survey shells and prepare paper survey document packets

... Provide main reception coverage, maintain adequate office supplies for administration and survey staff

... Any other ad hoc requests needed by office or survey staff

Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

Minimum qualifications:

... a high school diploma (or equivalent),

... two-year minimum experience working in a professional office setting,

... excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel),

... the ability to enter data into, and extract data from, electronic databases,

... the ability to work independently and on a team with different personalities,

... the ability to handle multiple, shifting priorities,

... good organizational skills, including an ability to organize information into reports

Preferred qualifications:

... familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting

... familiarity and knowledge of the ASPEN System, Health Commerce System (HCS), and the applications within the HCS such as NYSECON, NFIS, and E-POC

... prior experience working within the NYS Department of Health Nursing Home program

Benefits:

-Medical

-Dental

-Vision

-Term Life

-Short-Term Disability Coverage

-401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Tracy (Monday-Friday 8:30 AM-5:00 PM PST).

Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

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