Administrative Assistant I

Albert Einstein College of Medicine • Bronx, NY • 3h ago

Administrative Assistant I US-NY-Bronx Job ID: 2026-17910Employee Classification: 1199 UnionDepartment: Animal InstitutePosition Type: Regular Full-TimeHiring Rate: 27.32Post Probationary Rate: 27.86Job Rate: 29.02Albert Einstein College of Medicine About Us The Administrative Assistant I provides administrative support to a department or individual as required. POSITION RESPONSIBILITIES Answer telephones, provide basic information, take messages, and route calls to appropriate personnel. Assist in scheduling appointments or meetings when needed and maintain simple calendars following established instructions. Prepare routine correspondence and standard forms as directed by supervisors. Order general office supplies as needed and track incoming items following standard procedures. Read and route mail; maintain general office files. Enter animal order information into the departmental database following established instructions and templates. Generate and print routine documents (e.g., cage cards, arrival labels) from the system based on provided data. Match printed cage cards with arrival slips using clear guidelines (e.g., by vendor and building) and distribute to supervisors for review. Enter animal arrival information into the database as directed. Maintain the work order system by entering requests and updates under guidance from supervisors. Place animal orders in the internal database based on information provided by authorized personnel. Forward finalized order information to supervisors or designated staff responsible for vendor communications. Prepare data and documentation needed for purchase requisitions; submit them through the system following stepbystep instructions. Maintain organized records of purchase orders, requisitions, and invoices after supervisory approval. Assist in gathering data for monthly or periodic reports by compiling information from databases and files, following thorough instructions from supervisors Prepare basic report summaries or spreadsheets once data elements are provided.Respond to general inquiries from internal personnel, referring questions requiring policy interpretation or decisionmaking to supervisors. Notify appropriate staff when issues arise (e.g., delivery discrepancies, missing information) without independently resolving them. QUALIFICATIONS High School Diploma and at least 2 years of administrative support experience is required. Equivalent combination of education and experience will also be considered. At least three months of experience in animal ordering and knowledge of the animals we provide, including different strains is preferred.Skills and Competencies Must possess working knowledge of Microsoft Word, Outlook and Excel. May use other web based programs as assigned; Must demonstrate good judgment, initiative and attention to detail; Ability to check applicable policies and procedures. Scope of Responsibility * Deals directly with individuals and groups, both internal and external to the College, ability to check the applicability of matters requiring knowledge of policy. Hiring Rate:27.32 Post Probationary Rate:27.86 Job Rate:29.02 Maximum Salary Range:USD $27.32/Hr. Apply Here Equal employment opportunity, including veterans and individuals with disabilities Apply Here PI283245355

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