Back to Jobs search

Administrative Assistant (50362)

WestCare Foundation • Tampa, FL • 1h ago

Salary Range $18.00 - $20.00 Hourly

Position Type Full Time

Education Level High School

Category Admin - Clerical

Description

POSITION SUMMARY:

The person in this position oversees the day-to-day operation, and administrative functions for the WestCare GulfCoast-Florida Program(s) as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist with GulfCoast-Florida program operations and administration.

Maintain and approve inventory of all office supplies and order monthly for the region as needed.

Develop and maintain professional collaborative relationships with the judicial system and community service providers.

Attend meetings and training opportunities in the community as requested by the Outpatient Program Manager and/or OP Services Director

Assist in developing clinical staff work schedules and assign daily responsibilities to ensure proper coverage for all shifts.

Answer incoming calls and distribute messages and mail.

Provide general administrative/clerical support for the program, including photocopying, faxing, filing, and maintaining electronic documentation systems.

Assist with the preparation and coordination of clients' completion certificates.

Attend and take minutes of staff meetings.

Maintain accurate client rosters.

Establish helping relationships with clients and staff characterized by warmth, respect, genuineness, and empathy.

Work appropriately with clients to recognize and discourage all behaviors inconsistent with program rules and regulations.

Protect clients' rights to privacy and confidentiality in all treatment situations and record-keeping.

Provide feedback to the Outpatient Program Manager and/or Outpatient Services Director and staff regularly.

Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.

Other duties as assigned.

Qualifications

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform the duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Excellent written and verbal communication skills.

Ability to handle multiple projects simultaneously.

Excellent communication skills.

Attention to detail.

Ability to exercise good judgment and discretion.

Ability to work well in a team environment.

Superior organizational skills.

Extremely strong computer skills, to encompass all Microsoft Office applications.

Adherence to the highest standard of ethical conduct.

Professional appearance and demeanor.

During your tenure with WestCare, there may be new requirements, including, but not limited to vaccinations that are issued by local, State, Federal, and/or Funders that WestCare may have to comply with. Should this occur Human Resources or appropriate personnel will inform you.

EDUCATION and/or EXPERIENCE:

High School Diploma required.

2+ years of administrative experience preferred.

WORKING CONDITIONS:

Professional, business office setting.

A minimum of 40 hours per week are expected but significantly more hours will be required from time to time. Completion of job duties may require working before and after normal working hours. Regular attendance is required. Being able to work as many hours as is necessary to complete job tasks is a required and essential duty of this position.

WestCare is an Equal Opportunity Employer. Employment at WestCare is contingent upon successful completion of a pre-employment drug test, pre-employment physical and criminal background check.

Similar Jobs

Customer Service Associate - Temporary

Walgreens • Trinity, FL • 1d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

1d ago

Go to Apply

INFORMATION MANAGER

U.S. Marine Corps • Tampa, FL • 1d ago

Management & Administrative

Summary You will serve as an INFORMATION MANAGER in the G3-DIVISION of US MARINE CORPS FORCES, CENTRAL CMD. Responsibilities You will oversee MARCENT's comprehensive Information Management Plan, including policies, proce...

1d ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Wesley Chapel, FL • 1d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1d ago

Go to Apply

Customer Service Associate - Temporary

Walgreens • Dunedin, FL • 2d ago

Management & Administrative

2d ago

Go to Apply

Customer Service Representative

Arrow Exterminators, Inc. • Dunedin, FL • 2d ago

Management & Administrative

Dunedin, FL, USA | 3026 - Clearwater FL | 17.00-20.00 per hour | Full Time Customer Service Representative Arrow Exterminators is looking to hire a full-time Customer Service Representative to provide uncompromised servi...

2d ago

Go to Apply

Supply Chain Manager

Cardinal Health • Riverview, FL • 2d ago

Management & Administrative

What Supply Chain Inventory/Purchasing contributes to Cardinal Health Operations is responsible for materials handling and product distribution in a distribution or manufacturing environment. Includes warehousing and ful...

2d ago

Go to Apply

SkillBridge Only Senior Operations Coordinator - Government Asset Management (GAM) - Multiple Locations

KBR • Clearwater, FL • 2d ago

Management & Administrative

Title: SkillBridge Only Senior Operations Coordinator - Government Asset Management (GAM) - Multiple Locations Belong, Connect, Grow, with KBR! MUST BE ACTIVE DUTY MILITARY AND ELIGIBLE FOR THE SKILLBRIDGE INTERNSHIP PRO...

2d ago

Go to Apply