44175BR
Extended Job Title:
Administrative Assistant to the Department Chair
Position Description:
Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Requisition ID:
44175BR
Travel Required:
None
Major/Essential Functions:
ASSISTANT TO THE DEPARTMENT CHAIR:
Assist the Department Chair with maintaining daily schedule.
Assist with scheduling/organizing/and taking minutes at the monthly faculty meetings
Assist with annual faculty evaluations and maintaining the required documentation
Scheduling of appointments for New Faculty Interviews (as needed)
Any other duties as needed
DEPARTMENT JOB DUTIES:
Answer incoming phone calls
Reservations for the Department Conference Room
Distribute incoming mail (twice daily)
Work with department committees
Administrator for the PSS Department BioRender account
Work closely with the IT department Program Manager to maintain the department inventory tag system
Maintain Faculty/Staff Directory & Teams Channel Membership
Contacting Shredding Service to pick up/drop off shred bin
SECC Coordinator - Contact for the annual United Way Campaign
DEPARTMENT BUILDING AND VEHICLE MANAGEMENT:
Building Coordinator - issuing keys through the KMS system, placing work orders
Vehicle Management - submitting monthly vehicle reports to fleet services,
Submitting Driver Approval Forms to Risk Management
Handling of Voyager charges/cards and Fueling Site Charges
Vehicle Inventory - Keep track of all PSS Vehicles/Tractors/Equipment
DEPARTMENT COMMUNICATION & OUTREACH:
Monthly Donation Letters to donors who have donated to programs within the department
Work with Davis College communications team to keep department social media and websites up to date and design/update flyers, programs and invitations for departmental events.
Maintain and order department swag & promotional materials
Responsible for cleaning off bulletin boards in the Bayer Plant Science (BPS) Hallway at the end of each semester
Sending Departmental announcements
Update materials for the BPS Atrium and Main Office Televisions
Maintaining mailing list for and help design PSS calendars sent out on a yearly basis
Main contact for planning Department Events (room reservations, invitations, catering services)
Grant Funded?:
No
Pay Basis:
Hourly
Work Location:
Lubbock
Preferred Qualifications:
Experience with TTU systems
Familiarity with Microsoft Applications, especially TEAMS
Familiarty with design software such as Canva or Adobe Creative Suite
Department:
Plant and Soil Science
Required Attachments:
Cover Letter, Professional/Personal References, Resume / CV
Job Type:
Full Time
Shift:
Day
Required Qualifications:
Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.
Does this position work in a research laboratory?:
No
About the Department and/or College:
Davis College includes the departments of Agricultural and Applied Economics, Agricultural Education and Communications, Animal and Food Sciences, Landscape Architecture, Natural Resources Management, Plant and Soil Science, and Veterinary Sciences along with multiple research centers and institutes. The College has over 100 tenure-track faculty, 2747 undergraduate and 519 graduate students, numerous other staff employees, and generated approximately $16 million in extramural research funding.
The PSS Department is a comprehensive academic unit conducting research and offering coursework and programs in several areas of plant and soil sciences. There are 36 full-time faculty members and a student body consisting of approximately 180 undergraduate and 140 graduate students. B.S., M.S. and Ph.D. level degrees are offered in Plant and Soil Science. Additionally, distance education courses and four certificate programs are offered. The department is research-intensive, while fostering strong teaching expectations and commitments. Students in the department are educated to meet the challenge of using soil, water, and plant resources for sustainable production and environmental quality.
Safety Information:
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement:
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.
About the University:
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
Job Family:
Organizational Administration
Job Sub Family:
Administrative Operations
Knowledge, Skills, and Abilities:
Excellent communication and collaborations skills
Proficiency/knowledge in Microsoft Word, Excel, PowerPoint and Outlook
Hourly Pay Range:
$17.69 - $22.98 - $28.32
