Administrative Assistant for the Dean's Office

Texas Tech University • Lubbock, TX • 4d ago

43962BR

Extended Job Title:

Position Description:

Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Requisition ID:

43962BR

Travel Required:

Up to 25%

Major/Essential Functions:

Responsible for greeting visitors at the Deans Suite which includes Deans Office, OSS, Recruiting and Marketing. Informing staff when visitors arrive, and directing visitors to the correct meeting locations.

Responsible for answering incoming phone calls to the Deans Suite and directing them to the right person and/or department for assistance.

Responsible for opening and closing procedures of the Deans Office Monday through Friday, at 8am and 5pm.

Responsible for checking the mail each morning and providing it to the Deans Executive Assistant and distributing to other departments.

Responsible for putting in work orders for building maintenance in the Deans Suite and following up with the Executive Assistance for notification of issue.

Ordering Office Supplies and Breakroom Supplies

Responsible for monitoring conference room calendars for Deans Suite and ensuring that conference rooms are ready for meetings and visitors are directed to the correct conference room for meetings.

Assist the Deans office staff with any clerical tasks as needed by Department Heads. For example, preparing conference rooms for meetings, restocking inventory in conference room for beverages and snacks, making copies, restocking copier paper in the copy machines, etc.

Grant Funded?:

Pay Basis:

Hourly

Schedule Details:

8 am - 5 pm

Work Location:

Lubbock

Department:

Arts and Sciences

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?:

About the Department and/or College:

Founded in 1925 as one of the university's four original colleges, the College of Arts & Sciences is comprised of 15 departments, offering a wide variety of courses and programs in the humanities, social and behavioral sciences, mathematics, physical sciences, and natural sciences. The College has more than 10,000 students enrolled representing more than a quarter of the overall Texas Tech University student population while maintaining a 22:1 student to faculty ratio.

Special Instructions to Applicants:

For questions, please reach out to the hiring manager, Pamela Hoggard at pamela.hoggard@ttu.edu.

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family:

Organizational Administration

Job Sub Family:

Administrative Operations

Knowledge, Skills, and Abilities:

Knowledge of Microsoft Office Suite.

Ability to create a warm, welcoming environment for students, guests and team members.

Hourly Pay Range:

$17.69 - $22.98 - $28.32

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