Purchasing Assistant - Oberlin, OH

Nesco Resource • Oberlin, OH • 1d ago

Job title: Purchasing Assistant Location: Avon, OH Shift 1^st^ (Monday through Friday 8 am to 5 pm) Salary: $21-$30 an hour based on experience JOB DUTIES

Generate, process, and manage purchase orders (POs) for raw materials, consumables, tooling, outside services, and MRO supplies.

Verify supplier confirmations, including lead times, pricing, and delivery schedules to align with production needs.

Monitor open orders and proactively follow up with vendors regarding late or potentially delayed shipments.

Communicate any delays, substitutions, or order changes to internal teams in a timely manner.

Serve as a key contact for suppliers, handling order updates, confirmations, expediting requests, and documentation needs.

Maintain professional and effective communication with vendors and internal stakeholders via phone and email.

Support supplier onboarding, vendor setup, and ensure accurate maintenance of supplier records.

Collaborate with Purchasing and Receiving teams to ensure accurate deliveries, packing slips, and invoice reconciliation.

Assist in resolving discrepancies such as shortages, damaged items, incorrect pricing, or documentation issues.

Organize and maintain purchasing records, including confirmations, freight documentation, and supplier certifications.

Monitor inventory levels and reorder points, assisting with replenishment of high-use materials and supplies.

Coordinate urgent material requirements with the Purchasing Manager and production teams.

Support inventory accuracy efforts, including cycle counts and related initiatives.

Maintain accurate purchasing data within ERP/MRP systems and supporting spreadsheets.

Contribute to process improvements in purchasing workflows, including tracking and documentation accuracy.

Assist the Purchasing Manager with reporting, supplier performance metrics, and KPI tracking.

Other duties as needed

REQUIREMENTS

High school diploma or GED required (Associate degree or technical coursework preferred).

1+ years of experience in purchasing, supply chain, administrative support, or manufacturing operations preferred.

Strong proficiency in Microsoft Office (Excel, Outlook) and comfort working in ERP/MRP systems.

Strong attention to detail---able to manage multiple orders without errors or missed follow-ups.

Clear communication skills and a professional, service-driven approach.

Strong organizational skills with the ability to prioritize urgent needs in a fast-paced environment.

Experience in a manufacturing or metal fabrication environment preferred.

Experience with supplier expediting, inventory control, or invoice/PO matching preferred.

Familiarity with purchasing terms such as lead times, freight terms, MOQ, and material certifications preferred

Ability to pass a preemployment screening.

Company Benefits include:

Clean and safe work environment

Family oriented environment that supports work life balance

Employee BBQ's and company events

Employee Appreciation Day

10 Paid Holidays

1 Paid Floating Holiday

Min. 2 weeks of annual PTO

401(k) plan eligibility on day 1

Semiannual check in with leadership on performance and career development

Company paid STD, Life Insurance, and AD&D

Quarterly company meetings with leadership

Annual boot stipend

Prescription safety glasses reimbursement

Low Medical, Dental, and Vision insurance costs

Flexible spending account

Free uniforms and cleaning (not mandatory)

Discounts with partner vendors

Benefits with 2 EAP programs

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