Job Description
The Lead Associate position supports the Vice President, Infectious Diseases and Vaccines, Vice President of Quantitative Biosciences and additional senior leaders. The position will be based in West Point, PA.
The primary activities of the Lead Associate position include and are not limited to the following:
Coordinate and perform general administrative assistant/clerical duties for the VP's and direct reports and manage multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are performed with little supervision.
Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.
Monitor email and correspondence to keep apprised of current issues, responding as appropriate, and providing reminders to supervisor for the many document reviews that are required.
Coordinate executive communications, including taking calls, responding to emails and interfacing with internal/external global stakeholders.
Manage the scheduling and prioritization of meetings and appointments.
Schedule travel and create travel itineraries.
Support department procurement needs including purchase orders, invoice payment and expense tracking.
Coordinate agendas and membership for committees that the VP's chairs.
Coordinate content, agendas and meeting planning for VP Leadership and full team meetings.
Coordinate administrative assistant workload and monthly administrative team meetings.
Coordinate special projects and events within the division/department.
Cover for other administrative assistants as needed.
Uphold a strict level of confidentiality.
The primary skillsets of the Lead Associate position include and are not limited to the following:
Analytical ability to understand the project principles and technical skills related to work assignments.
Proactive problem-solving skill and creativity in order to coordinate and effectively perform multiple tasks and prioritize a large number of simultaneous assignments.
Extraordinary attention to detail, independent judgment and the ability to execute work priorities and activities with little supervision.
Ability to interact professionally with internal and external clients both onsite and remotely to maintain workflow.
Communication skills and professionalism must be at a level to effectively interact with Company executives across the enterprise.
Position Qualifications **:
Education Minimum Requirement:**
High School Diploma
Required Experience and Skills:
Minimum of (10) years Administrative Assistant experience
Minimum of (3) years Administrative experience supporting Executives
Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other peripheral devices
Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
Experience processing Visa/Passport Applications
SAP/Concur/ADP or related system experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as running reports
Event Planning/Coordination experience
Outstanding communication and people skills
High degree of professionalism and sound judgment
Quick-learner, agile mindset, teamwork mindset
Excellent communication skills
MSJR
The salary range for this role is:
$94,300 - $148,400
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.
The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.
We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.
Required Skills:
Adaptability, Communication Systems, Database Management, Data Entry, Document Management, Event Planning, Facility Management, Interpersonal Relationships, Process Improvements, Processing Expense Reports, Purchase Order Management, Reporting and Analysis, Scheduling, Travel Expertise, Vendor Management
Preferred Skills:
Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld)
Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)
US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.
As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088\EEOC\KnowYourRights\10\20.pdf)
EEOC GINA Supplement?
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/)
U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
No Travel Required
Flexible Work Arrangements:
Not Applicable
Shift:
Not Indicated
Valid Driving License:
No
Hazardous Material(s):
n/a
Job Posting End Date:
04/3/2026
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Requisition ID: R389278
