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Executive Administrator

PDS Defense • Hartford, CT • 12h ago

Administrative/Clerical

Executive Administrator Hartford, CT Posted: 3/20/2026

Job Description

Job ID#:

216213

Job Category:

Administrative/Clerical

Position Type:

Associate - W2

PDS Defense, Inc. is seeking an Executive Administrator, in Dallas, TX. Job ID#216213

Job Description:

What are your contributions to the team?

Provide clerical and administrative support to Director(s) and above at least 50% of the time

Recommend and advise Director(s) on departmental matters of administration and communication as necessary in assisting to manage a complex and fast-paced office environment

Advise and update Director(s) on client, business and/or employee issues

Handle routine customer, interdepartmental or personnel matters using independent judgment including acting as a liaison and coordinator on behalf of Director(s) on matters of policy, routine head office issues, or subjects involving the Finance, HR or Legal Departments as delegated by the Director(s)

Design, create, implement, and/or troubleshoot Microsoft databases and spreadsheets to standardize processes and eliminate repetitious tasks, for example, programming macros, linking various spreadsheets and/or databases, creating switchboard menus, and assigning security

Train other employees and respond to questions concerning the operation of customized databases and/or spreadsheet applications

Prepare or edit presentations and communications on behalf of Director(s) using independent judgment and often with limited general instruction

Prepare, analyze and audit expense reports for approval of Vice President

Prepare statistical reports on an ad-hoc basis to management for purposes of tracking information

Plan and coordinate logistics for on-site/off-site special events such as business meetings, seminars, and employee training involving multiple areas within assigned department by making necessary arrangements

Provide input and recommendations to assist in the development and implementation of internal operating procedures and systems

Prepare and initiate department-wide mass communications for review of management prior to distribution

Formulate and interpret management policies as requested by customers and employees

Act as a liaison for Director(s) in managing email correspondence by responding in writing or verbally, as broadly delegated using independent judgment and experience

Authorize the expenditure of funds within pre-approved levels by the Director(s)

Record dictation, transcribe, and proofread documentation

How to thrive in this role?

8 years' experience providing administrative or clerical support to a business unit with a minimum of 5 years providing support to senior level management

Associates degree or technical/vocational training in office administration or related field

Proficient computer keyboarding skills including 10-key

Proficient computer skills necessary to operate word processing, spreadsheet, database, (Microsoft Office), email and internet-based applications

Demonstrated superior written and highly professional verbal communication skills necessary to act as a liaison on behalf of senior management on routine matters and occasionally as required, on matters of urgency

Interpersonal skills necessary to establish and maintain effective working relationships with senior management, employees, other departments

Planning and organizational skills necessary to coordinate workload around multiple assignments

Ability to maintain confidentiality of sensitive issues for the client

Ability to exercise considerable independent judgment, tact, creativity, and initiative when resolving routine and complex problems

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

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