The Department of Developmental Services (DDS) is seeking qualified applicants for the Accountant III Supervisor position. This position will perform a full array of financial and administrative/support functions in the Metro Region's Business Office. Primary responsibilities include but not limited to: DUTIES AND RESPONSIBILITIES - Process encumbrances and payments into the Massachusetts Accounting System MOSAIC. - Supervise accounting staff, providing training and support concerning encumbrance and payment matters - Monitor the Business Office inbox and assign tasks. - Review internal Business Office tracking tools/systems for accuracy and completeness; follow up with staff when necessary. - Oversee and manage transactions entered in FMIS PO database, PO Invoice Tracking and MOSAIC, by accounting staff to ensure accuracy, timeliness and compliance with DDS and oversight agency policies and procedures. - Enter and modify vendor information in MOSAIC when necessary. - Prepare, maintain and reconcile financial documents, transactions, statements to ensure conformance with established accounting standards and procedures. - Responsible for auditing A/P documentation and staff payment vouchers, reconciling discrepancies and independently resolving payment issues. - Monitor, report and reconcile expenditures/payments, encumbrances & bank balances. - Confer with vendors, state agencies, regional/area staff concerning accounting related matters such as responding to purchase of goods and services inquiries and resolving accounting discrepancies around billing/payment matters. - Manage and resolve vendor reconciliation issues to problem solve, trouble shoot and provide guidance. - Assist with card management. - Coordinate and prepare financial documents related to audit requests and the Commonwealth's generally accepted accounting principles annual report (GAAP). - Review business office accounting procedures, make recommendations and/or implement updates that address policy changes, improve workflow and maximize job performance of staff. - Other duties as assigned. REQUIRED QUALIFICATIONS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience. II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience. III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience. PREFERRED QUALIFICATIONS: - Ability to give written and oral instructions in a precise, understandable manner. - Knowledge of accounting principles and practices including terminology. - Ability to analyze data, draw conclusions and make appropriate recommendations. - Ability to read and interpret documents such as financial reports, accounts and ledgers. - Ability to use mathematical formulas to solve financial problems. - Ability to interpret, follow and apply oral and written instructions. - Ability to prepare general reports and spreadsheets. - Ability to maintain accurate records. - Ability to exercise sound judgement. - Ability to exercise discretion in handling confidential information. - Ability to establish and maintain harmonious working relationships with others. - Ability to deal tactfully with others. - Ability to work independently as well as in a team setting. - Ability to multi-task, prioritize and meet deadlines in a timely manner. - Strong analytical, organizational and interpersonal skills are essential as well as written and communication skills. - Strong working knowledge of MMARS/MOSAIC. - Knowledge of the Commonwealths procurement policies and procedures. - Overall knowledge of the State's laws, rules and procedures in the areas of budgetary, financial and internal controls. - Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates' training needs and providing or arranging for such training. Motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiation of disciplinary action. - Knowledge of the principles, practices and techniques of supervision. - Experience with Microsoft Office Suite, specifically proficient in Excel, Access, Word and Outlook. Please Note: This is Full-time, 37.5 hour position. Shift: 8:45am - 5:00pm Days Off: Saturday and Sunday Flexibility required to meet the needs of the Office. About the Department of Developmental Services: The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government. For more information about our agency and programs visit: www.mass.gov/dds Pre-Hire Process: Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website. · Education, licensure, and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Recommended candidates must successfully complete pre-employment screening which includes: · Disabled Persons Protection Commission (DPPC) Abuse Registry Search: https://www.mass.gov/info-details/dppc-abuser-registry · Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.http://www.mass.gov/hhs/cori · National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.https://www.mass.gov/lists/dds-fingerprint-background-checks ADA Reasonable Accommodation: If you require a reasonable accommodation with the application/interview process, please contact us at:EOHHS Candidate ADA Requests For technical help with Mass/Careers/, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance. For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800-510-4122 Ext. #4. First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in accounting or auditing, of which at least (B) one year must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience. II. A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience. III. A Graduate degree with a major in accounting, business administration or business management may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Accounting and Finance Organization: Department of Developmental Services Title: *Accounting Supervisor Location: Massachusetts-Waltham - 465 Waverly Oaks Rd Requisition ID: 260002GA
