Back to Jobs search

Administrative Coordinator

Texas A&M University System • College Station, TX • 8h ago

Job Title

Agency

Texas A&M University

Department

Procurement Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential Duties/Tasks

Administrative Operations Management

Oversees planning and execution of administrative operations

Maintains daily office calendar and appointment monitoring

Reviews and monitors project and program timelines and proactively identifies issues

Coordinates office records retention and maintains reference materials

Coordinates inventory and maintenance of office supplies and equipment

Researches and responds to inquiries about office procedures and processes

Coordinates logistical arrangements for travel, meetings, and events

Develops and maintains administrative office procedures

Reviews and signs documents for supervisors

Serves as primary or backup administrative support to assigned functional areas

Support and Coordination

Provides administrative support for executive staff and various team members

Coordinates meetings, conferences, and special events

Ensures compliance with office policies and procedures

Assists with content and maintenance of office website

Provides support for exam processing and assessment platforms

Compiles and distributes candidate itineraries and schedules for interviews

Coordinates logistical arrangements for staff events and meetings

HUB Administration

Enter, update, and maintain data within the State of Texas Legislative Budget Board (LBB) system, ensuring accuracy and compliance with reporting requirements

Manage and maintain insurance certificates within the Origami software platform, ensuring documentation is current and properly recorded

Provide support for the departmental help desk ticketing system, including monitoring, routing, and assisting with resolution of service requests

Support the Historically Underutilized Business (HUB) Program by assisting with monthly, semi-annual, and annual reporting requirements, as well as reviewing and processing HUB Subcontracting Plan (HSP) packets for completeness and compliance

Post procurement solicitations to the State of Texas Electronic State Business Daily (ESBD) in accordance with applicable statutes and internal procedures

Coordinate and maintain calendars for the Executive Director and Director, including scheduling meetings and managing appointments

Serve as the initial point of contact for the department by answering and directing calls on the main phone line in a professional manner

Perform additional administrative and operational duties as assigned to support departmental objectives

Compliance and Policy Oversight

Monitors compliance with office policies and procedures

Analyzes requirements for projects or initiatives

Provides technical information regarding administrative procedures

Assists in establishing procedures to ensure compliance with regulations

Staff Training and Supervision

Supervises and trains student workers and support staff

Assists in the development of processes for student onboarding

What You Need to Know

Salary: $45,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

Bachelor's degree or equivalent combination of education and experience

Two years of experience in office administration

Knowledge, Skills, and Abilities

Ability to multitask and work cooperatively with others

Knowledge of word processing, spreadsheet, database, and presentation applications

Interpersonal and communication skills

Planning and organization skills

Other Requirements and Factors

This position is security sensitive

This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Similar Jobs

Customer Service Manager

Entergy • Navasota, TX • 2d ago

Management & Administrative

Posting End Date: 06/10/2025 Work Place Flexibility: Hybrid Legal Entity: Entergy Texas, Inc.-GTX **This position may be filled as Customer Service Manager I or II depending on the identified candidates' qualifications....

2d ago

Go to Apply

Access Services Representative 2 - Part Time

Baylor Scott & White Health • College Station, TX • 3d ago

Management & Administrative

About Us Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you...

3d ago

Go to Apply

Administrative Associate III

Texas A&M University System • College Station, TX • 3d ago

Management & Administrative

Job Title Administrative Associate III Agency Texas A&M University Department Texas Real Estate Research Center Proposed Minimum Salary $15.85 hourly Job Location College Station, Texas Job Type Staff Job Description...

3d ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Bryan, TX • 4d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

4d ago

Go to Apply

Administrative Coordinator II

Texas A&M University System • College Station, TX • 4d ago

Management & Administrative

Job Title Administrative Coordinator II Agency Texas A&M Agrilife Research Department Department of Hospitality, Hotel Management and Tourism Proposed Minimum Salary $4,333.34 monthly Job Location College Station, Te...

4d ago

Go to Apply

Guest Service Agent

Drury Hotels • College Station, TX • 6d ago

Management & Administrative

Work both shifts 7AM-3PM and 3PM-11PMProperty Location:705 University Drive East - College Station, Texas 77840You belong at Drury Hotels.Getting a job is just the beginning. Finding a place where you belong is what trul...

6d ago

Go to Apply

Access Services Representative 2 (10:00 PM - 6:00 AM)

Baylor Scott & White Health • College Station, TX • 1w ago

Management & Administrative

1w ago

Go to Apply

SR OPERATIONS MANAGER - TEXAS A&M UNIVERSITY - COLLEGE STATION, TX

Compass Group, North America • College Station, TX • 1w ago

Management & Administrative

SSC Position Title: Sr Operations Manager SSC Services for Education is known for our expertise, commitment, and value; and we at SSC truly believe that our people are our greatest asset. By utilizing our associates' kno...

1w ago

Go to Apply

Administrative Associate V

Texas A&M University System • College Station, TX • 2w ago

Management & Administrative

Job Title Administrative Associate V Agency Texas A&M University Department Transportation Services Proposed Minimum Salary $19.27 hourly Job Location College Station, Texas Job Type Staff Job Description Our Commitm...

2w ago

Go to Apply

Customer Service Associate

Walgreens • College Station, TX • 2w ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.