Job Title
Administrative Associate III
Agency
Texas A&M University
Department
Texas Real Estate Research Center
Proposed Minimum Salary
$15.85 hourly
Job Location
College Station, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
What We Want
We are seeking a dependable, proactive Administrative Associate who thrives in a supportive, service-oriented environment. The ideal candidate is organized, detail-focused, and comfortable managing a wide range of office, administrative, and business support tasks. We're looking for someone who communicates professionally, enjoys helping others, and can confidently juggle multiple responsibilities while maintaining accuracy, confidentiality, and a positive attitude.
Who We Are
The Texas Real Estate Research Center was founded in 1971 by an act of the Texas Legislature. The Center's enabling legislation defines a broad mandate to "conduct studies in all areas related directly or indirectly to real estate and/or urban or rural economics." In addition to research programs in residential, commercial, and rural land economics, the Center maintains administrative, data, and communications teams to support its research agenda. Please learn more at www.trerc.tamu.edu
What You Need to Know
Salary: $15.85 - $21.63 an hour.
A cover letter and resume are strongly recommended.
Job Description Summary
The Administrative Associate III, under general supervision, works collaboratively with departmental and operations support staff to provide a wide range of administrative, business, and office support services. This position assists with daily operations, records management, event coordination, and compliance activities to ensure the efficient functioning of the department.
Responsibilities
Office Maintenance
Serves as the first point of contact for visitors, phone calls, mail, and general inquiries; provides information or directs to appropriate personnel.
Manages incoming and outgoing mail, including package pickup and delivery coordination.
Maintains office, kitchen, and common area operations to ensure cleanliness, organization, and adequate supply levels.
Oversees departmental office supplies and equipment, including monitoring inventory and placing replenishment requests.
Coordinates Frontier door access and maintains accurate staff parking permit logs.
Completes daily opening and closing duties, ensuring proper startup and shutdown of office spaces.
Submits and tracks facility work orders through the Impak system.
Manages recycling and sustainability efforts in the copy room and kitchen.
Assists with employee onboarding and offboarding processes.
Administrative Support
Provides logistical and administrative support for Center-hosted meetings, conferences, seminars, and special events.
Assists with preparation of bi-annual departmental briefing books for the Advisory Committee.
Maintains and organizes departmental files, including coordination of archived and off-site records.
Assists with annual inventory certifications and maintenance of asset records.
Sets up conference rooms and prepares spaces for research meetings and events.
Prepares and mails the TG publication to the division office on a quarterly basis.
Business Support
Supports various business and fiscal processes, ensuring compliance with university policies and procedures.
Assists in processing purchases through AggieBuy and the university payment card system.
Scans and archives documents into the Laserfiche repository to maintain accurate digital records.
Assists with fiscal year-end closing activities and documentation accuracy.
Performs miscellaneous tasks and provides additional support as needed to ensure smooth departmental operations.
Qualifications
Required Education and Experience
High school graduation or any equivalent combination of education and experience.
Three years of experience in general office or clerical work.
Preferred Qualifications
5 years of experience in a business office.
1 year of experience in a front desk or receptionist.
Travel coordination experience.
Experience managing department calendars.
Professional, polite, and attentive with a desire to assist others.
Knowledge, Skills, and Abilities
Proficient with standard office software, such as Microsoft Office and basic office equipment.
Strong time management and organizational skills to prioritize tasks and manage multiple responsibilities.
Excellent verbal and written communication skills, with the ability to maintain a professional tone.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Ability to be proactive.
General office skills, competency with technology and digital applications, and attention to detail.
Ability to multitask and work cooperatively with others.
Ability to move up to 20 pounds
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.? Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.? Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.?
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) ?and at least?eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) ?each month
Automatic enrollment in the?Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)
Professional Development: All employees have access to free?LinkedIn Learning (https://linkedinlearning.tamu.edu/) ?training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) ?for completing a degree while a Texas A&M employee
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
