Executive Administrative Assistant (61289)

Adams and Associates, Inc. • Glenmont, NY • 6h ago

Description Now Hiring: Executive Administrative Assistant - Inspire, and Make a Difference! We are seeking a highly organized and proactive Executive Assistant to support our Center Director and senior leadership team. The ideal candidate will be a trusted partner who can manage complex calendars, coordinate communications, and handle confidential information with discretion. Schedule: Monday through Friday 8:00 am- 5:00 pm What We're Looking For: Strong leadership and conflict resolution skills. Professional individual with experience in working as an Administrative Assistant Detail and goal oriented and ability to meet deadlines Why Join Us? Meaningful Work - Shape the future of young adults and help them achieve their goals. Growth Opportunities - We support career advancement and professional development. Competitive Pay & Benefits - Health, retirement, and paid time off. Ready to make a difference? Apply today! POSITION SUMMARY The Executive Administrative Assistant is responsible to provide the Center Director's Office with high-level administrative support. Functions as the Center's lead administrative assistant and delegates and prioritizes tasks among other clerical and administrative positions. Assists the Human Resources Department by providing technical assistance related to personnel information processing, computer input and reporting and fringe benefit administration. May assume acting positions within the Human Resources Department. Ensures strict confidentiality of sensitive information MANAGEMENT & SUPERVISION RESPONSIBILITIES o Follows all integrity guidelines and procedures and ensures no manipulation of student data o Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary. o Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations. o Maintains Job Corps/Company systems and libraries. o Prepares, coordinates and distributes Center's weekly newsletter. Works with Center staff to obtain newsletter articles and Center highlights. Prepares and distributes meeting minutes. o Provides administrative support to other departments and provides training to other clerical staff as needed. o Provides technical and administrative assistance to the Human Resources Department related to personnel information processing, computer input and reporting, fringe benefit administration. o Produces quality work and completes assignments in a thorough, timely and accurate manner. o Maintains appropriate personal attendance, accountability and work productivity standards. o Plans, prioritizes and organizes assignments to meet established goals and deadlines. Page 2 of 2 This job description includes data that shall not be disclosed outside the Corporation and shall not be duplicated, used or disclosed - in whole or in part - for any purposes. o Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties. o Mentors, monitors and models the Career Success Standards as required by the PRH. o Provides high-quality supervision and management for the student population. Takes swift and appropriate action and positively influences student behavior. Shows respect and courtesy to students and holds them accountable for their actions and behavior. o Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services. o Exchanges

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