Administrative Program Specialist A - T&L
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Administrative Program Specialist A - T&L
Salary
$3,127.00 - $6,136.00 Monthly
Location
Baton Rouge, LA
Job Type
Classified
Job Number
LDOE50414364-031926CN-T&L
Department
Education-State Activities
Opening Date
03/19/2026
Closing Date
3/24/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
This position is located in Baton Rouge, LA
Office of Teaching & Learning
Job Focus Area
The Administrative Program Specialist A is located within the Office of Teaching and Learning and provides administrative and operational support to the Division of Numeracy, while also assisting the Office of School System Relations as needed. This position plays a critical role in coordinating administrative functions, supporting leadership, and ensuring the effective management of contracts, grants, and division operations.
Candidates with the following skills and competencies are encouraged to apply:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to
maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational
policies.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available
information and logical reasoning.
Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible
communication, and consideration for others.
Managing Time:The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of
work goals.
Applicants with the following qualifications are encouraged to apply:
The ideal candidate demonstrates strong organizational, communication, and multitasking skills, with the ability to manage multiple priorities in a fast-paced environment. Preferred qualifications include:
Experience as an administrative assistant, secretary, or comparable support role
Strong written and verbal communication skills, with the ability to work independently and proactively
Experience providing programmatic and administrative support across teams or divisions
Knowledge of fiscal processes and budget management
Experience creating, maintaining, and managing accurate records and documentation
Proficiency with standard office technology, including Microsoft Office and Google Workspace (G Suite)
Relevant administrative or secretarial training and/or certifications (preferred, but not required)
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
Job Duties and Responsibilities include, but are not limited to:
Serves as a liaison and primary point of contact for the division, facilitating communication and coordination across divisions, departments, vendors, and external agencies.
Ensures all travel documentation is completed accurately and in accordance with agency policies and timelines.
Provides direct administrative support to the Deputy Assistant Superintendent, Division Director, and Deputy Chief of Staff, including managing requests in a timely and efficient manner and handling designated administrative responsibilities.
Develops and maintains procedures, timelines, and processes for the management and monitoring of contracts and grants across the office. This includes coordinating with program managers, communicating updates, scheduling meetings, and presenting relevant information as needed.
Collaborates with program administrators and project managers to develop a thorough understanding of contract deliverables, scopes of work, and associated timelines for vendor agreements with the State.
Conducts initial reviews of contracts and contract amendments to ensure completeness, accuracy, and compliance with submission requirements.
Performs additional duties as assigned by the Division Director, Deputy Chief of Staff, Assistant Superintendent, and other leadership staff.
Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.
Career Progression: This position does not participate in a Career Progression Group.
Work Schedule: Work hours are Monday - Friday. Work hours will be determined.
Compensation: The salary offered will be determined based on qualifications and experience.
**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire .
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Louisiana Department of Education - Human Resources
PO Box 94064
Baton Rouge, LA 70804
ldoejobs@la.gov
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.
Yes
No
02
Displaying Professionalism - How well do you meet expectations for workplace behavior, communication, and responsibility-especially when under pressure?
I miss deadlines, act unprofessionally, or avoid responsibility for my actions or workplace expectations.
I meet basic standards for work quality, behavior, and communication when given occasional reminders or support.
I meet expectations, follow policies, and communicate respectfully and clearly-even in difficult situations.
I model professionalism and ethics, adapt under pressure, and build trust through consistent and responsible behavior.
03
Displaying Professionalism - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
04
Making Accurate Judgments - How do you make decisions when faced with choices, risks, or limited information?
I make reactive or delayed decisions and sometimes overlook risks, priorities, or potential bias.
I try to weigh options but struggle when there's uncertainty, competing priorities, or unclear outcomes.
I make timely, well-reasoned decisions by using available information, @context, and trade-offs.
I make sound decisions in complex situations, lead others through ambiguity, and adapt as new information emerges.
05
Making Accurate Judgments - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
06
Managing Time - How well do you manage your time, meet deadlines, and prioritize your work?
I miss deadlines, struggle to prioritize, and don't use tools to manage my time.
I complete some tasks but need reminders or get distracted by low-priority activities.
I plan and complete work on time using tools and strategies to stay focused and on track.
balance competing demands, adapt to shifting priorities, and model strong time habits under pressure.
07
Managing Time - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
08
Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education: Yes
Yes
No
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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