Administrative Program Specialist A, B, or C (Permitting & Compliance - Engineering)
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Administrative Program Specialist A, B, or C (Permitting & Compliance - Engineering)
Salary
Depends on Qualifications
Location
Baton Rouge, LA
Job Type
Classified
Job Number
DCE-OPC-2026-218978-MFR
Department
DCE-Department of Conservation and Energy
Division
Office of Permitting and Compliance
Opening Date
03/19/2026
Closing Date
4/2/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
The Office of Permitting and Compliance (OPC) oversees all permitting and regulatory functions within the Department, ensuring clarity, consistency, and regulatory integrity. By streamlining processes, accelerating permitting timelines and enhancing data-driven decision-making, the Office ensures compliance with environmental standards while supporting responsible economic development.
OPC centralizes all permitting and compliance functions, aligning engineering, geology, ecology, design, and compliance divisions into a single workflow. Its structure includes integrity and production audits, UIC and storage regulation, groundwater protection, coastal permits and mitigation, and reservoir and legacy site management.
The Administrative Program Specialist A, B, or C serves as the primary statewide intake and public contact for the Underground Injection Control (UIC) Program, managing calls, visitors, hearings support, and centralized program communications. This position is responsible for the full administrative processing of mining and storage applications, including receiving, auditing, invoicing, verifying required fees, assigning application numbers, and entering data into agency systems to ensure compliance with statutory and regulatory requirements.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:The ability to be open and willing to follow guidance or instructions.
Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal
and state legal requirements, State Civil Service rules, and organizational policies.
Managing Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize
business value.
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
This Administrative Program Specialist A, B, or C position is located within the Engineering Division of the Office Permitting & Compliance and is domiciled in Baton Rouge, LA. This position reports to the Administrative Program Manager 3. The position maintains and distributes technical and operational documents, updates well and facility records and prepares permit issuances, amendments, extensions, and related determinations.The role also maintains financial assurance and surety records, ensuring operators meet regulatory obligations, and works closely with applicants and agency staff to resolve discrepancies and support accurate, timely program operations.
Duties include, but are not limited to the following:
Serves as an initial point of contact for the state wide UIC Program, specifically the Disposal or Mining and Storage Programs.
Manages public interaction including; answering incoming calls, directing calls appropriately, assisting visitors, and responding to questions, monitoring and management of the Engineering Division's centralized email intake.
Manages state wide program application processing to determine compliance with statutory regulations of the permitting, drilling, completing, testing, and plugging and abandonment of oil and gas wells.
Manages state wide program application process to verify that applicable Regulatory fee(s), as required by law, are submitted.
Documents information in the agency system and coordinates with the applicant or operator to resolve discrepancies as related to the @type of application and/or report. May confer with agency personnel as appropriate.
Receives, logs, audits, and enters all UIC applications into the SONRIS database, assigns application numbers, and ensures accurate classification and tracking.
Performs administrative support functions related to timekeeping, payroll coordination, travel processing, and grant tracking.
Prepares, processes, and tracks invoices. Verifies payments, maintains accurate billing records, and supports annual invoicing and delinquency tracking.
Maintains and tracks financial records related to surety instruments to ensure compliance with regulatory financial assurance requirements.
Performs other related duties as assigned.
POSITION-SPECIFIC DETAILS:
Appointment Type:Probational
Career Progression: This position does participate in a Career Progression GroupAdministrative Program Specialist A, B, or C.
Work Schedule:Work hours are flexible.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For further information about this vacancy contact:
Human Resources
Department of Conservation and Energy
PO Box 94396
Baton Rouge, LA 70804-9396
Email: DNR-Recruiting@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?
I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.
02
FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
03
MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?
I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.
04
MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
05
ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?
I resist direction, ignore feedback, and need reminders to complete tasks.
I follow direction with reminders and often need clarification or support.
I follow direction reliably, adjust to feedback, and complete tasks on time.
I adapt quickly, follow through, and help others adjust as needed.
06
ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.
Required Question
Employer
State of Louisiana
Address
1201 N 3rd St
Baton Rouge, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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