Administrative Coordinator

Actalent • Mesa, AZ • 4h ago

Job Title: Project Administrative AssistantJob Description

We are seeking a dedicated Project Administrative Assistant to support a data center project located in Mesa, AZ. This role involves providing essential administrative support onsite in a jobsite trailer, ensuring smooth daily operations.

Responsibilities

Greet visitors, determine the nature and purpose of their visit, notify employees of visitors as appropriate, and direct visitors to specific destinations.

Assist with new employee equipment setup according to business needs.

Provide routine administrative support including preparing expense reports and reconciling credit card statements.

Process and distribute packages and mail, maintaining tracking logs.

Distribute incoming communications and respond to routine requests.

Track, order, and stock office supplies.

Coordinate and order meals for team events and training meetings.

Maintain jobsite conference rooms, ensuring they are organized and presentable.

Manage break room supplies, ensuring they are stocked and maintained.

Assist with project craft workforce onboarding, including i9 verification and OSHA card copies.

Provide additional support to the client leadership team as needed.

Order and manage parking passes, badges, and safety equipment.

Set up and maintain site contact lists.

Assist with G-Suite accounts and provide additional administrative support to the project team.

Essential Skills

Experience in construction administration.

Proficiency in Microsoft Office.

Ability to schedule meetings and coordinate projects.

Experience with material procurement and safety orientations.

Ability to manage RFIs and change orders.

Additional Skills & Qualifications

High school diploma required; a 4-year degree in a construction-related field is preferred.

Ability to lift up to 40 lbs (cases of water, etc.).

Must pass a 10-panel drug screening.

Reliable vehicle required.

Resides in East Valley.

Work Environment

The role is based onsite in a trailer located in Mesa, AZ, with working hours from Monday to Friday, 7:30 am to 4:00 pm, including a half-hour lunch break. There is an opportunity for overtime on Saturdays. The position involves a collaborative, dynamic environment with a focus on administrative support.

Job Type & Location

This is a Contract to Hire position based out of Mesa, AZ.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mesa,AZ.

Application Deadline

This position is anticipated to close on Apr 2, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

Hiring diverse talent

Maintaining an inclusive environment through persistent self-reflection

Building a culture of care, engagement, and recognition with clear outcomes

Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC-with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.

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