Administrative Assistant (Level III)

ICONMA, LLC • United States, United States • 14h ago

Our Client, a Banking company, is looking for an Administrative Assistant (Level III) for their Charlotte, NC location. Responsibilities:

Executes diverse administrative duties for a very large, complex department or business unit. In support of senior level executives, the Executive Assistant handles administrative duties in the following areas:

Executes calendar management, expense reporting, and travel requests

Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine but somewhat complex correspondence

Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive

Reads, screens, refers and responds to incoming mail, ensuring that referrals are made, responses are gathered and summarized

Manages different and conflicting objectives, projects or activities at once

Coordinates schedules for corporate level executives

Communicates with executives and line management to gather or convey relevant information. Some staff at this level are involved in high-level client contact and exposure to sensitive information and must use considerable tact, diplomacy and judgment

Requirements:

GEP Smart

Concur

Guardian (Badge Access)

Project Administration / Tasks / Deliverables Mgmt

3 + years' experience as an Executive Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives

Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter

Strong executive presence; superior interpersonal communications skills

Communicates with executives and front-line management to gather or convey relevant information

Must use considerable tact, diplomacy, and judgment

Interacts with people from a variety of departments and business coverage areas across the Enterprise

Advanced proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills

Pro-active attitude with ability to stay focused and maximize time efficiently

Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings

Experience managing executive calendars and booking travel for team/executives

Teamwork - must foster collaboration and trust among team members and business partners

EXCEL 5

Microsoft Excel

Microsoft Outlook

Why Should You Apply?

Health Benefits

Referral Program

Excellent growth and advancement opportunities

ICONMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.

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