Administrative Assistant

Robert Half • Yorba Linda, CA • 2h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Yorba Linda, California. In this Contract to permanent position, you will play a key role in supporting the Install team by coordinating tasks, managing reports, and ensuring smooth communication with customers. This role requires strong technical skills, excellent customer service abilities, and a proactive approach to handling administrative responsibilities.

Responsibilities:

Provide administrative support to the Install team, including project coordinators.

Generate and manage reports using Excel to track project progress and team performance.

Communicate effectively with customers regarding purchase orders, invoices, and project updates.

Address customer inquiries and provide timely updates on project statuses.

Collaborate with team members to ensure accurate and timely entry of invoices and purchase orders.

Monitor and update records related to ongoing projects and customer transactions.

Ensure all administrative tasks are completed efficiently to support project deadlines.

Utilize knowledge of the construction industry to assist with relevant documentation and processes.

Maintain organized records and ensure compliance with company procedures. Requirements - Proficiency in Microsoft Excel and ability to manage detailed reports.

Strong customer service skills with the ability to handle inquiries professionally.

Experience in administrative roles, preferably in the construction industry.

Familiarity with handling purchase orders and invoices.

Excellent communication skills, both written and verbal.

Ability to stay organized and manage multiple tasks simultaneously.

Tech-savvy with the ability to learn and adapt to new systems.

Knowledge of construction documents and processes is a significant advantage. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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