Administrative Assistant

Robert Half • Valhalla, NY • 2h ago

Description

We are looking for an experienced Administrative Assistant to provide critical support to a department within our organization. This contract position, based in Valhalla, New York, offers an opportunity to manage essential administrative tasks while contributing to the smooth operation of the department. The ideal candidate will bring flexibility, exceptional organizational skills, and the ability to prioritize and adapt to changing needs.

Responsibilities:

Coordinate daily administrative operations, including scheduling meetings, organizing conference calls, and managing calendars for department leadership.

Handle correspondence, document creation, and proofreading to ensure high-quality outputs.

Prepare and process expense reports, travel reimbursements, and assist with ordering supplies while maintaining inventory records.

Sort and distribute mail to appropriate recipients within the office.

Support leadership by researching travel arrangements, booking accommodations, and organizing offsite meetings.

Provide technical support and assistance with platforms such as Microsoft Word, Excel, Outlook, Teams, and iPads.

Develop and maintain positive working relationships with colleagues, faculty, and students.

Assist with data collection procedures and maintain accuracy in document handling.

Respond promptly to diverse requests and manage tasks effectively under pressure.

Occasionally travel locally for office-related tasks and training, as required.

Requirements - Bachelor's or Associate's degree is required, with a background in finance preferred.

At least two years of related experience in administrative support, preferably in a higher education or financial institution setting.

Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams, as well as familiarity with iPads.

Strong organizational skills with attention to detail and the ability to multitask effectively.

Excellent written and verbal communication skills.

Ability to exercise professionalism, diplomacy, judgment, and discretion in all interactions.

Proven ability to adapt to changing priorities and manage time efficiently.

Knowledge of data collection procedures and prior experience in research-related activities is a plus. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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