Position Details
Position Information
Department Disability Access Srvcs (MSA)
Position Title Office Manager
Job Title Operations Manager
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
Disability Access Services is seeking an Operations Manager. This is a full-time (1.0 FTE ), 12-month, professional faculty position.
Disability Access Services ( DAS ) actively works towards equitable and accessible experiences for students with disabilities at Oregon State University ( OSU ). DAS serves the mission of OSU by providing access to educational opportunities to a population that has historically been disadvantaged in higher education: students with disabilities. DAS supports disabled students by providing reasonable and appropriate accommodations as required by Federal and State laws.
The purpose of this position is to ensure the smooth and efficient daily operations of Disability Access Services. The Operations Manager supervises the office's support staff and serves as the office's key contact with human resources, finance department, procurement, printing and mailing, and payroll departments among others. The Operations Manager supports the operations by providing planning, management of support services, arrangement of activities, budget oversight, and assists with program policies, operating and administrative procedures. The Operations Manager provides direct administrative support to the Assistant Dean and Director ( ADD ) of Disability Access Services.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Oregon State University is deeply committed to the principles of a Health Promoting University. This commitment drives a collaborative approach across OSU's safety and well-being programs, reducing silos and coordinating efforts to enhance employee safety and well-being. By prioritizing resources that support the health of both employees and students, OSU fosters a culture of care and a healthier campus environment where everyone can thrive.
2025 Best Place for Working Parents® Designation! (https://bestplace4workingparents.com/policies/)
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
45% DEPARTMENT HUMAN RESOURCES & BUDGET OVERSIGHT
Develops and recommends program budgets in consultation with the DAS ADD and the finance department.
Tracks monthly budget reports, including tracking and reconciling purchases and appropriate distribution of funds into appropriate fund codes, in consultation with the ADD .
Processes DAS invoices and bills and codes correctly to ensure charges are recorded appropriately.
Acts as DAS' subject matter expert for procedures related to University credit cards and general office purchases, responsible for completing annual renewal forms, completing monthly reconciling of bills and working with staff on proper use of credit cards.
Completes forms for communication allowances, overload pay and stipends, as needed.
Works with the Foundation for reimbursements or decisions regarding DAS accounts.
Responsible for overseeing OSU / DAS student scholarship processes, working with the applicants, scholarship office, scholarship committee, and OSU Foundation.
Works with HR for any DAS related items including but not limited to hiring of professional staff, graduate assistants, temporary and student employees.
Oversees DAS' hiring process, using the university's online recruiting system.
Conducts onboarding process with all new employees using the DAS onboarding guidelines. Updates and suggests changes/updates to the process as needed.
Responsible for archiving student workers and deleting user profiles according to retention guidelines within DAS' AIM database.
40% OPERATIONS MANAGEMENT / SUPERVISION
Supervises front desk staff including planning, assigning, approving, and reviewing work; conducting regular performance evaluations; coordinates workflow and approves time off requests; monitors attendance, reviews and approves electronic timesheets; manages front desk when staff are absent
Provides statistical data and assessments regarding DAS students to internal OSU partners, external partners (the state, OSU Board, etc.), and others as requested.
Researches, develops, recommends, and implements plans to meet goals established by the Director.
Develops and recommends internal policies and operating and administrative procedures.
Identifies and recommends solutions to DAS needs and requirements.
Oversees supplies inventory and ordering for DAS .
Oversees DAS responsibilities for keys, telephone, safety training, building responsibilities, etc.
Manages space inventory for DAS offices.
Acts as the point person to schedule and manage DAS events and DAS involvement in campus events, including
DAS retreats, tabling events, etc.
Participates and cooperates with other staff in efforts designed to accomplish specific program goals.
Guides and manages assessment tasks, surveys, and reports.
Identifies training and professional development needs of staff and identifies opportunities for cross-training as contingency planning for extended staff absences, vacations and vacancies, in consultation with the Director.
Coordinates and negotiates contracts for services from vendors and individual contractors, working with procurement partners to ensure documentation in internal OSU systems
15% GENERATES CREATIVE AND PRACTICAL SOLUTIONS TO ADDRESS CURRENT AND EMERGING NEEDS
Maintains necessary records, produces reports and analysis of data and trends.
Meets with prospective students to provide a general overview of services and scholarships available to students with disabilities.
Acts in conjunction with the Assistant Director on AIM database management.
Acts in conjunction with the Assistant Director DAS Technology on the maintenance of the DAS website.
Assists with the delivery of other services as appropriate.
Participates in Student Affairs and Office of the Dean of Students activities, events, and professional development.
Other duties as assigned
What You Will Need
Bachelor's degree in Sociology, Liberal Arts, Business, Psychology, Counseling, Education or related field,
OR
A Bachelor's degree in any field with an additional year of experience working in a position with progressive administrative responsibilities.
1 year of experience working in a position with progressive administrative responsibilities and experience managing administration and operations.
Experience with various computer applications (ex: Microsoft Office Suite, Banner, Qualtrics, etc.).
Excellent communication skills, written and verbal.
Works well independently and as a collaborative team member.
Proven ability to mentor student workers.
Commitment to an inclusive work environment.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
MA or MS
OR
A minimum of 6 years' experience working in a position with progressive administrative responsibilities.
Previous experience in budget management or other financial work.
Previous experience working with systems used by the university (e.g., Concur, Benny Buy, Benny Hire).
Experience working with or for a program supporting persons with disabilities.
Supervisory experience.
Working Conditions / Work Schedule
Office environment, typical schedule is Monday-Friday 8am-5pm, occasional evening and/or weekend work required, and occasional travel required.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $60,000-$70,000
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/19163
Posting Detail Information
Posting Number P09797UF
Number of Vacancies 1
Anticipated Appointment Begin Date 05/04/2026
Anticipated Appointment End Date
Posting Date 03/18/2026
Full Consideration Date
Closing Date 04/01/2026
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Greta Underhill
Greta.underhill@oregonstate.edu
541-737-4098
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/178274
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
