Executive Assistant

Nightwing • Indialantic, FL • 23h ago

Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers' most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets.

Nightwing is seeking an Executive Administrator to provide high-level administrative and strategic support to a senior executive. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The Executive Administrator serves as a trusted partner to leadership, ensuring efficient operations and effective coordination across the organization.

Key Responsibilities

Executive Support

Manage executive calendars, scheduling, and prioritization of appointments and meetings

Coordinate domestic travel arrangements

Prepare agendas, reports, presentations, and briefing materials

Screen and manage incoming communications, responding or redirecting as appropriate

Draft and edit correspondence on behalf of executives

Meeting & Project Coordination

Organize leadership meetings and company events

Prepare meeting minutes and track action items

Support strategic initiatives and cross-functional projects

Monitor deadlines and follow up on deliverables

Communication & Liaison

Act as a point of contact between executives, staff, clients, and external stakeholders

Maintain confidentiality of sensitive information

Facilitate communication across departments

Office & Administrative Management

Maintain filing systems and executive documentation

Oversee expense reporting and budget tracking

Improve administrative processes and systems

Qualifications

Education & Experience

Bachelor's degree in Business Administration or related field (preferred)

3+ years of experience supporting senior executives or C-level leadership

Skills & Competencies

Exceptional organizational and time-management skills

Strong written and verbal communication abilities

High level of discretion and professionalism

Proficiency in Microsoft Office Suite and collaboration tools

Ability to anticipate needs and work independently

Strong problem-solving and decision-making skills

Key Attributes

Strategic thinker with attention to detail

Adaptable and able to manage changing priorities

Professional presence and strong interpersonal skills

Resourceful and proactive

At Nightwing, we value collaboration and teamwork. You'll have the opportunity to work alongside talented individuals who are passionate about what they do. Together, we'll leverage our collective expertise to drive innovation, solve complex problems, and deliver exceptional results for our clients.

Thank you for considering joining us as we embark on this new journey and shape the future of cybersecurity and intelligence together as part of the Nightwing team.

Nightwing is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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