Department Clerk

Kaiser Permanente • Escondido, CA • 4h ago

Job Summary:

Completes physicians payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require.

Essential Responsibilities:

This description is for recruitment posting purposes only. It has not received full HR review and approval.

Upholds KPs Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws

Completes physician payroll from physicians master schedule & CARE information containing positive time report

Prepares & maintains physicians master schedules for multiple providers; distributes schedules according to established procedures

Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments

Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members

May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status

Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current

Responsible for ensuring adequate medical & office supplies are available in the department

Responds to & resolves issues as appropriate in the absence of senior

Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other @types of absences

Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary

Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis

Picks up & delivers checks for distribution to appropriate locations

Operates computer, word processor w/ existing programs & assists in developing new programs

Establishes & maintains employee & per diem physicians folders

Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets

Prepares a departmental FTE budget report from total hours worked

KP Service Standards: Follows LMPs ABCs

Takes Initiative: Positive first impression, ask how you can help & give information

Take Responsibility: Solve problems, resolve conflict, assume ownership

Take Care: Protect confidentiality, show respect, value differences & show empathy

Take Pride: Neat work area, low noise, be professional, support your team & KP

Performs special projects & other duties as required

Assume other activities & responsibilities from time to time as directed

Basic Qualifications:

Experience

Two (2) years experience in a medical setting

Must complete & successfully pass Basic Computer Literacy Test

Test must be on file during posting period. Must be current within one (1) year. Please contact Human Resources for testing.

Education

N/A

License, Certification, Registration

N/A

Additional Requirements:

N/A

Notes:

Home location is Escondido - may float to Primary Care clinics in the North supporting staff and clinic schedules

COMPANY: KAISER

TITLE: Department Clerk

LOCATION: Escondido, California

REQNUMBER: 1410752

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

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