Operations &Finance Coordinator

UNITED WAY OF DANVILLE INC • Danville, IL • 14h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13350530

Responsibilities: Key Accountabilities:

Strategic Donor Relationship Management

Donation identification on the backend of United Way financial

platforms to ensure accurate donor assignment.

Tracking individual donor demographics and investigating donor

lifecycle and milestones (i.e. new donor, donor employment changes/ retirements) and utilizing that information to maintain donor contact database and donor recognition.

Responsible for the organization and cataloging of all incoming

pledges, ensuring the correct classification and allocation.

Draft all donor acknowledgement letters.

Provide support for workplace campaigns. This includes maintaining

employee lists and monitoring phones to assist coordinators/donors with access issues.

Responsible for maintaining data integrity in DONOR RELATIONSHIP

MANAGEMENT SYSTEM.

Office & Administrative Management

Provide oversight of all office functions: phones, mail, equipment.

Maintain and purchase all office supplies and service providers agreements.

Handle all aspects of in-house mailings and work with outside

vendors on out of house produced mailings.

Record and transcribe Board of Director meeting minutes. Compile and

coordinate board materials and provide to Board Members ahead of the meeting. Maintain Board Calendar.

Handle all event registration for annual meetings and special

events.

Prepares donor communications including donor recognition letters,

newsletters, email communications, agency stories and other communications as assigned by the CEO.

Work with marketing vendor to coordinate social media posts and

marketing initiatives.

Finance Support

Handle all incoming mail.

Prepares all check deposits, clearly identifying the campaign year

on the deposit for accounting administration.

Maintain monthly donor billing information for all manual, recurring

credit card, and ACH payments.

Manages and prepares all vendor invoices.

Maintain accurate filing system for all financial documents.

Community Impact Support

Assist with funding contracts and other correspondence as requested

by CEO.

Supports the preparation of Board Member packets for annual

allocation for CEO. Prepares the Board Packets for the allocation event with one weeks notice of allocation meeting. Schedules the Allocation interviews.\ -----------------------------------\ Qualifications: Education and Training

3 years of related professional office experience preferred.

High School diploma or equivalent is required, bachelors degree or

associate degree in business administration, communications, or community relations preferred.

Functional Competencies:

Mission-Focused

Strives vigorously to accomplish shared goals.

Links donor, volunteer, and advocates aspiration to needs.

Brand Steward

Acts with integrity and strong ethics to foster trust at all levels.

Internalizes the meaning and commitment of UWDA and acts according

to its value and purpose.

Is accountable and transparent with all stakeholders.

Self-Management

Presents oneself in an appropriate manner.

Is trustworthy and acts with integrity, authenticity, and humility.

Works in collaboration with the CEO, support staff, and Board of

Directors.

Other:

Valid Drivers license, automobile insurance, and reliable

transportation required.\ -----------------------------------\ Degree Requirements: High School, Associate Degree\ -----------------------------------\ Required Languages: English\ -----------------------------------\ Skills: Technical Knowledge and other requirements:

Advanced level proficiency in Microsoft Office 365 tools and Zoom is

required.

Adobe and QuickBooks experience preferred.

Ability to work with Donor Relationship Management System with

proper training.

Ability to work on social media platforms and website software with

proper training.

Ability to work with and maintain office productivity equipment,

such as copy machine, printer, phone.

? Ability to present a professional office manner and maintain a high level of confidentiality when working with donor and board of director information.\ -----------------------------------\ Years of Experience: 3 years of related professional office experience prefe

Similar Jobs

Manager, Plant Finance

Conagra Brands • Henning, IL • 2d ago

Finance, Accounting & Banking

Reporting to the Plant Finance Manager, you will be a key contributor on the plant management team, providing analysis and insights to guide operational and financial decision making. You will oversee plant accounting an...

2d ago

Go to Apply

Power Market Finance Analyst - Parent - Summer 2026

Kiewit • Cayuga, IN • 2d ago

Finance, Accounting & Banking

Requisition ID: 180036 Job Level: Entry Level Home District/Group: Power Market Department: Operational Finance Market: Power Employment Type: Full Time Position Overview Are you interested in helping be responsible for...

2d ago

Go to Apply

Office Specialist, Accounts Payable

DANVILLE Area Community College • Danville, IL • 1w ago

Finance, Accounting & Banking

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13333752 The Office Specialist, Accounts Payable ensures that materials and servic...

1w ago

Go to Apply

Regional Truck Driver

Roehl Transport • Attica, IN • 19h ago

Trucking & Construction

Ask about our Dynamic Pay Plan! As a Van Midwest Regional Fleet driver, you'll haul largely no-touch freight to many of the same locations in the central part of the country. You will get home weekly - typically for 48 h...

19h ago

Go to Apply

Regional Truck Driver

Roehl Transport • Covington, IN • 19h ago

Trucking & Construction

19h ago

Go to Apply

Warehouse Manager (Night Shift Receiving) - SYGMA - US

Sysco • Danville, IL • 1d ago

Retail & Hospitality

JOB SUMMARY The Warehouse Manager oversees the safe receipt, storage, retrieval and timely dispatch of goods; ensures workplace health and safety requirements are met; takes responsibility for the security of the buildin...

1d ago

Go to Apply

Truck Driver

Roehl Transport • Saint Joseph, IL • 3d ago

Trucking & Construction

Weekly Home Time & Dedicated Freight This dedicated truck driving job is for a Class A CDL truck driver who wants to operate mainly in the Midwest with regional routing through Illinois, Wisconsin, Indiana, Ohio, Mic...

3d ago

Go to Apply

Retail Stocking Associate

Harbor Freight Tools • Danville, IL • 4d ago

Retail & Hospitality

175312BRPosting Title:Retail Stocking AssociateJob Description: A Retail Stocking Associate (part-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your...

4d ago

Go to Apply

Advanced Machine Operator

Staff Management | SMX • Danville, IL • 6d ago

Manufacturing & Warehouse

With Staff Management | SMX, you'll get a weekly paycheck, learn new skills, meet new people, and work with a great management team in a clean and safe environment. Join Staff Management | SMX at our client Thyssenkrupp...

6d ago

Go to Apply

Full Time Local Delivery Truck Driver (CDL-A)

Mclane Company, Inc. • Allerton, IL • 1w ago

Trucking & Construction Sponsored

Take your CDL-A career further! Our drivers work hard to move, supply, and provide for America's favorite brands. Being reliable and dedicated to safety has defined our success as an industry leader for 130+ years. Join...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.