This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13067036

To serve the specific clerical and administrative support needs of the Division, including the Deans, Faculty, and Staff members.

Essential Job Functions:\ \ Fulfill administrative duties to Dean, lead instructors, and faculty members of the Divisions such as, but is not limited to the following:\ \ Serve as Office Manager for the Division.\ \ Assist Dean with Fall, Spring, Inter-Session and Summer Schedules.\ \ Assist Dean with specialized projects.\ \ Receive incoming telephone calls and respond or forward with appropriate notations to the appropriate office or individual.\ \ Prepare or maintain correspondence and records of a highly confidential nature including tests, final examinations, and performance evaluations for faculty and students.\ \ Prepare all purchase order requests, payments, work orders for building, bookstore, and office and instructional supply requisitions, travel authorizations and reimbursements, mileage, and time sheets.\ \ Have knowledge of and work on Internet, E-mail, Voice Mail, Fax, Scanning Devices, Datatel Colleague andEMS.\ \ Sort and distribute mail daily.\ \ Take notes at Division meetings.\ \ Prepare packages for return mail when materials need to be sent back.\ \ Send work orders via email/phone call for our designated buildings\ \ Maintain bulletin boards and kiosks.\ \ Verify college express attendance.\ \ Maintain office/copier supplies for Division.\ \ Maintain @type, file and update course outlines. Update online syllabi every fall for Division courses.\ \ Type address lists/labels for numerous committees, events, and participant lists.\ \ Be a contact person for lost and found items.\ \ Supervise and train student workers and work-studies.\ \ Get quotes and @type bids on new equipment being purchased.\ \ Be a frontline resource for faculty/staff, student and community questions/complaints etc.\ \ Order desk copies and supplementary materials for instructors from a variety of publishers and publishing houses by telephone, fax or email.\ \ Manage Deans calendar and appointments.\ \ Distribute student evaluation packets to evaluate instructors each semester. Track and file the returned student evaluation packets.\ \ Assist faculty with copying or graphic requests when needed.\ \ Keep track of full-time faculty attendance for leave report and mileage reimbursement for part-time faculty.\ \ Assist in filling out paper work, gather material and text for new faculty, and orientate them to the Division.\ \ Maintain filing system for all current and previously employed full and part-time faculty and student employees.\ \ Schedule rooms for faculty/staff inEMSsystem.\ \ Be a resource for faculty/staff in the operation of computers,LCD, and AV equipment when having problems etc. and call for additional assistance if needed.\ \ Deliver and pick up tests to/from Assessment Center when needed for faculty.\ \ Assume other duties and responsibilities as assigned.

DANVILLE Area Community College

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