Front Desk Receptionist

Intellisense Systems Inc • Torrance, CA • 2h ago

Intellisense Systems, Inc. ? innovates what seemed impossible. ? We are a fast-growing Southern California technology innovator that solves tough, mission-critical challenges for our customers in the aerospace and defense markets. ? We design, develop, and manufacture advanced products for ground, maritime, and airborne applications. ? Our products have been deployed in every extreme environment on Earth!

The Front Desk Receptionist is responsible for managing the front desk operations, including welcoming visitors, maintaining security by following appropriate procedures, handling administrative tasks, and maintaining the overall appearance of the front lobby. This role requires attention to detail, organizational skills, and the ability to multitask in a fast-paced environment. This role requires regular interaction with staff and visitors and is "the face of the Company."

Responsibilities:

Greet and Welcome Visitors: Warmly welcome all visitors and ensure they sign in and receive a visitor badge. Answer phone calls and direct them to the proper department.

Front Lobby Maintenance: Keep the front desk and lobby area clean, organized, and presentable.

HR Operations : Support HR operations by updating the intranet, maintaining Microsoft Forms, and assisting with employee training modules.

Talent Acquisition Assistance : Leverage downtime to assist with recruiting workflows, ensuring a seamless candidate experience and organized departmental documentation

Security and Badge Printing: Print, manage and account for all employee and visitor badges issued and returned. Ensure compliance with security protocols such as cross referencing all foreign national visitors against Denied Party List or subject to NISPOM random inspections.

Manage Lobby Slides: Update and maintain the content displayed on the lobby screens, ensuring timely and relevant information is shared.

Data Entry: Perform data entry tasks such as inputting and updating visitor information in the lobby records. Other administrative duties as needed such as data input and business process support. This may include supplier and/or customer contact.

Catering Coordination: Organize catering for meetings, events, and other office functions, ensuring timely delivery and setup as needed.

Flower Ordering: Coordinate and place orders for business reasons such as employee occasions and/or events and ensuring they are delivered on time.

General Administrative Support: Provide additional administrative assistance to staff as required and responsible for directing any incoming faxes to the proper department.

Job responsibilities within our organization are dynamic. This may not be a complete list of duties. Other responsibilities and duties may be assigned by your supervisor or upper management at any time.

Requirements:

High School Diploma or equivalent.

Previous experience in a receptionist or administrative role is preferred.

Ability to manage multiple tasks simultaneously with attention to detail.

Strong communication and interpersonal skills.

Friendly, approachable, and professional demeanor.

Strong organizational skills and ability to work independently.

Exceptionally high degree of customer service.

What You Can Expect:

The ability to innovate, transition a proto@type technology into a new product, and to be rewarded.

The chance to continually work on new differentiating technologies and implement simple elegant solutions to meet customer needs and that make an impact.

Leadership that enables its engineers with all the tools they need to be successful.

Pay Range:

$18.00-$24.00/hour

However, base salary for this position will vary based on your skills, qualifications, and experience.

Benefits:

4 Weeks PTO a year (including 40 hours of PTO your first day)

10 paid holidays

401(k) with 100% employer matching up to 4% of salary (no vesting period

Multiple options for Medical, Vision, Dental Insurance plans

Health Savings Accounts

Flexible Spending Accounts

Tuition Assistance (30% of Tuition with a minimum grade)

100% Paid Employee Assistance Program (EAP)

100% Paid Basic Life and AD&D Insurance

100% Paid Workers Compensation Insurance

Voluntary Life Insurance

The unique culture at Intellisense offers the entrepreneurial spirit of a smaller company with the support and expertise of a larger organization. Intellisense hosts the research and development of a wide range of cutting-edge technologies. As such, we are looking for individuals that have a wide breadth of experience while also being subject matter experts in their respective field.

With an immediate 40-hours of paid time off, and 100% 401(k) matching up to 4% of your annual salary without a vesting period, we recognize that employees are our greatest resource and that finding the right individuals will make our company even better.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please contact us by phone at 424-319-7813 or by email at HRSupport@intellisenesinc.com

Unless otherwise stated in the requirements section of an individual job listing, our positions require U.S. Citizenship, U.S. Permanent Residency, or other status as a U.S. Person as defined by 8 USC 1324b(a)(3). We are proud to be an EEO/AA employer M/F/D/V. Intellisense Systems, Inc is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.

CS 26011-A

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