Case Assistant

Robert Half • San Jose, CA • 4h ago

Description

We are seeking an experienced Case Assistant to provide high-level administrative and case management support across a wide range of legal practice groups. This role is ideal for a legal support professional with 3-5 years of applicable law firm or in-house experience who is organized, detail-oriented, and comfortable managing multiple matters simultaneously. The Case Assistant will work closely with attorneys, paralegals, and legal support staff to ensure timely, accurate, and efficient handling of case-related tasks.

Key Responsibilities

Assist attorneys and paralegals with case organization, file maintenance, and document management.

Draft, proofread, and format correspondence, memos, and routine legal documents.

Organize and maintain physical and electronic case files; ensure accurate naming conventions and version control.

Coordinate deadlines, maintain calendars, and support scheduling of hearings, meetings, and client communications.

Handle document collection, scanning, indexing, and Bates labeling as needed for discovery or production.

Retrieve and compile case information from internal databases, document management systems, and external sources.

Assist with court filings (state and federal, electronic and manual) depending on practice group needs.

Communicate with clients, vendors, opposing counsel, and court personnel in a professional and timely manner.

Support billing tasks such as entering attorney time, preparing expense reports, and tracking matter-related costs.

Provide general administrative support for a broad set of legal matters, including litigation, corporate, regulatory, employment, or other practice areas as needed.

Requirements

Qualifications

3-5 years of experience in a law firm or corporate legal department supporting attorneys, paralegals, or case teams.

Strong organizational skills and the ability to manage multiple priorities under tight deadlines.

High level of attention to detail, accuracy, and follow-through.

Proficiency in Microsoft Office, Adobe, and law firm document management systems.

Experience working with e-filing platforms, calendaring tools, and case management systems preferred.

Excellent written and verbal communication skills; professional client service orientation.

Ability to work independently while also collaborating effectively with larger legal teams.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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